Grants Administration Coordinator

Location Portland, OR 97205

Date Posted September 29, 2026

Job ID 15628

Employment Type Contract

Pay rate $24/hour

Scion Nonprofit Staffing has been engaged to conduct a search for a Grants Administration Coordinator for an established philanthropic foundation dedicated to strengthening communities through grantmaking and charitable initiatives. This opportunity is based in Portland, Oregon.

POSITION OVERVIEW

The Grants Administration Coordinator provides essential operational support throughout the grantmaking process, with a strong focus on data accuracy, compliance, and nonprofit customer service. This role manages grantee information, conducts due diligence research, supports grant processing, and communicates directly with nonprofit partners. The ideal candidate is detail-oriented, organized, adaptable, and comfortable managing multiple priorities in a collaborative, mission-driven environment.

PERKS:

Make an impact by supporting philanthropic initiatives that strengthen communities

Join a collaborative, mission-driven team

Gain hands-on exposure to grantmaking operations and nonprofit compliance

Build experience with grants databases, due diligence, and data management

Work directly with nonprofit organizations and cross-functional internal teams

RESPONSIBILITIES

Enter, review, and maintain grant recommendations, grantee information, and records while ensuring data accuracy and integrity.

Conduct due diligence and compliance research on current and prospective grantees in accordance with established procedures.

Coordinate grant processing workflows, including award and decline communications, approvals, evaluations, mailings, and grantee correspondence.

Provide responsive customer and technical support to nonprofit organizations while partnering with internal teams.

Assist with data collection, reporting, meeting materials, communications, portal updates, and administrative needs during peak grant cycles.

Contribute to improvements in grants administration processes, systems, documentation, policies, and data-cleanup efforts.

QUALIFICATIONS

Experience in data entry, compliance, grants administration, customer service, or administrative support; nonprofit or philanthropic experience is preferred.

Experience working with integrated databases or data management systems with a strong focus on accuracy and data integrity.

Excellent customer service, written and verbal communication, interpersonal, and collaboration skills.

Strong organizational skills with the ability to prioritize multiple deadlines, work independently, and adapt to changing needs.

Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.

COMPENSATION AND BENEFITS

This temporary opportunity offers $24.00-$25.00 per hour, depending on experience, and is anticipated to last up to six months. The position is approximately 37.5 hours per week, and client-provided equipment will be supplied.

HOW TO APPLY

For immediate consideration, please submit your resume here!

ABOUT OUR FIRM

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.