Administrative Support Coordinator Oregon

REALTORS

® Salem, OR Job Details Full-time $23 - $25 an hour 1 day ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program 401(k) matching Life insurance Qualifications Microsoft Excel Microsoft Outlook Zoom Executive administrative support Microsoft Office Asana High school diploma or GED Attention to detail Organizational skills Digital project management boards Video conferences (communication methods) Full Job Description Position Summary The Administrative Support Coordinator provides essential operational and office support to the Oregon

REALTORS

® team. This individual serves as a reliable resource for administrative tasks, filing, records management, and general office coordination.

Primary Duties & Responsibilities General Administrative Support:

• Provide day-to-day administrative assistance to staff across departments as directed by the CEO and Executive Governance Manager.
• Manage physical and electronic filing systems, ensuring documents are organized, current, and easily retrievable.
• Assist with document preparation, formatting, printing, and distribution for internal and member-facing materials.
• Support the preparation and assembly of materials for board meetings, committees, education programs, and events.
• Assist with data entry, database updates, and records maintenance to support operational accuracy.
• Handle incoming and outgoing mail, including PO Box retrieval, sorting, and distribution.
• Manage supply inventory and coordinate orders to ensure the office is consistently stocked.
• Provide support on other duties as assigned.

Office Operations & Front-Office Support:

• Provide front-office coverage as needed, including answering phones, greeting visitors, and ensuring a welcoming and professional environment.
• Assist with maintaining common areas, kitchen, workroom, and conference/training rooms in an organized and presentation-ready condition.
• Accept and log deliveries on behalf of the organization and tenants; coordinate timely pickup.
• Support conference room and training room set up and coordination for meetings and events.
• Assist with printer, copier, and postage meter maintenance and basic troubleshooting.

Member & Event Support:

• Assist members with website navigation, portal access, and payment questions under the guidance of program staff.
• Support the Education department in assembling class materials and preparing for training sessions.
• Assist with event preparation, including logistics, materials, name badges, and on-site support as needed.
• Maintain inventory of branded items and member gift materials. Required Qualifications
• Strong written and verbal skills
• Excellent interpersonal and communication skills — professional, warm, and member-service oriented.
• Strong organizational skills and a proactive approach to identifying and addressing operational needs.
• Ability to stay focused on primary responsibilities while accomplishing major tasks under the pressure of urgent matters arising regularly
• Strong attention to detail and commitment to accuracy in all tasks.
• Ability to work with all departments, staff and members in a professional manner at all times.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Internet (varied browsers), LastPass, Asana (project management), and Zoom.
• Reliable, dependable, and able to work independently with minimal supervision. Preferred Qualifications
• Prior administrative or professional office experience.
• Experience in a trade association, nonprofit, or member-based organization.
• Familiarity with basic filing systems, records management, and office workflow.

Work Environment:

This is an in-office position. Standard hours will be scheduled within the Association's normal business hours. This position is not eligible for remote work.

Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off

Work Location:

In person