Company Background Heritage Metalworks is a recognized architectural metal fabrication company with specialized capabilities including custom fabrication, tin and copper work, blacksmithing, foundry, patternmaking, and finishing. We create lighting, hardware, and custom metalwork such as gates, railings, stairs, architectural elements, restoration, and preservation for high-end residential projects. Since 2001, we have partnered with architects, designers, builders, and other trade professionals to create exceptional architectural metalwork. Our work combines craftsmanship, technical expertise, and a commitment to quality from concept through completion. Job Summary We are seeking an experienced and highly organized Bookkeeper / Administrative Coordinator to support the daily financial and administrative operations of our established manufacturing business. This is a key office position that works closely with company leadership and supports multiple areas of the business. A significant portion of this role will focus on bookkeeping and accounting functions in QuickBooks, including invoicing, payment processing, account reconciliation, purchasing, and preparing financial information for year-end tax reporting. The position will also serve as the primary point of contact for incoming telephone calls and assist with general office coordination and company operations. The ideal candidate will be dependable, professional, organized, comfortable working independently, and able to manage multiple responsibilities throughout the day. Primary Responsibilities Bookkeeping & Accounting Prepare and process customer invoices. Receive and record customer payments. Manage day-to-day accounts receivable and accounts payable activities. Perform bank, credit card, and other account reconciliations. Coordinate purchasing and vendor-related transactions. Maintain accurate financial and accounting records. Work closely with management regarding financial information and day-to-day accounting needs. Utilize QuickBooks as the primary accounting platform. Prepare and organize financial records, reconciliations, supporting documentation, and other required information for year-end tax preparation and submission to the company's CPA. Work with the CPA and management on questions, documentation requests, and other information needed during the year-end tax preparation process. Administrative & Office Support Serve as the primary point person for incoming telephone calls and screen, direct, and respond to inquiries as appropriate. Assist customers, vendors, and other callers in a professional and helpful manner. Coordinate general office communications and administrative functions. Provide administrative support to Management and Project Coordinators as needed. Assist with various company functions and special projects. HR & Employee Coordination Assist with employee timecard collection and coordination. Support payroll preparation and coordination with management and outside payroll providers, as applicable. Provide administrative support related to employee records and other HR functions. Qualifications 3+ years of bookkeeping and administrative experience required. Strong working knowledge of QuickBooks required. Experience with invoicing, payment receipt, account reconciliation, purchasing, and financial recordkeeping. Experience preparing financial records and supporting documentation for year-end tax preparation and CPA review. Strong working knowledge of the Microsoft Office Suite, including Outlook and Access. Excellent organizational and communication skills. Ability to manage multiple responsibilities and prioritize tasks effectively. Professional and confident telephone communication skills. Ability to work independently with minimal supervision once trained. Strong attention to detail and accuracy. Preferred Qualifications The following experience would be considered a significant advantage: Experience working in a manufacturing or production environment. Familiarity with ERP, MRP, or CRM systems. Experience coordinating purchasing, inventory, production, or project-related information. Experience supporting a small to mid-sized business where employees regularly perform multiple functions. Schedule & Growth Opportunity This is an in-person position expected to average approximately 30-35 hours per week, Monday through Friday. We can offer reasonable flexibility in setting the weekly schedule once the successful candidate is fully trained and comfortable working independently. For the right candidate, the position may grow into a full-time role based on company needs, performance, and mutual interest.

Starting Pay:

$25.00 per hour The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography, and/or related certifications - not related to any applicants' characteristics protected by local, state or federal law.

Note:

The salary or hourly rate indicated does not include other forms of compensation or benefits.

Job Type:

Part-Time Work Location:

In Person -

Downingtown, PA Expected Hours:

30-35 per week

Schedule:

Monday through Friday (reasonable flexibility once fully trained)

Pay:

From $25.00 per hour Expected hours: 25.0 - 35.0 per week

Benefits:

Flexible schedule Paid time off

Experience:

Bookkeeping:

3 years (Required)

Work Location:

In person