Job Overview We are seeking a skilled and detail-oriented Administrative Coordinator to oversee our procurement processes and inventory management. The ideal candidate will play a crucial role in ensuring that our organization has the necessary materials and supplies to operate efficiently. This position requires strong Administrative skills, expertise in Microsoft Office Suite , and an ability to work in a fast-paced environment.

Note:

Purchasing is tracked and managed with Excel. We are looking for someone to update our systems as needed. The Administrative Coordinator will collaborate with various departments to align purchasing strategies with organizational goals. Responsibilities Purchasing Specified Finish Materials

• After we are awarded a contract, reference our proposal and take-off summary to create detailed Purchase Orders for all specified finish materials. Itemize the quantity of each item being ordered on a per floor and/or per 'phase' basis, as needed.
• Submit these POs to the appropriate manufacturer via email, and follow up to confirm pricing, identify inventory status, and pin down ship dates.
• Add this information to our Purchase Order Summary spreadsheet.
• Once a complete picture of a project's inventory status and ship dates, along with any back order and lead time information is received, email a complete 'material overview" to the GC firm that has hired us.
• Keep in touch with the manufacturer of any back-ordered item, to make sure it is being produced when promised. Purchasing Warehouse Inventory Items
• Maintain a warehouse inventory of the standard components used on most of our installations, by writing up and emailing these Purchase Orders to the appropriate vendors.
• Track our warehouse POs to make sure these standard components get to us on a timely basis. Checking In Received Materials
• Check in all materials upon receipt by locating the packing slip and reconciling all pattern, color, and quantity details with the respective Purchase Order.
• Mark this material as "received" on the yellow copy of the PO, along with the date received.
• Create a written or typed warehouse label for each item received, listing the job name, the finish designation, and the quantity. Some 'received materials' will require more elaborate labeling.
• Update the 'Actual Received' date on the Purchase Order Summary. Maintaining the Purchase Order Summary
• All purchasing activity is organized on our Purchase Order Summary spreadsheet. This should be updated on an ongoing basis, as new orders are placed, new information on ship dates or backorders come in, or as material shipments are received.
• Submittals
• Assist as needed with acquiring submittals, sending to GC/CM for approval, and tracking that activity on 'Project Status Report' spreadsheet General
• Ad hoc duties as defined by COO/VP of Finance
• Willingness to take on new assignments and actively seek out new work as needed Physical Requirements
• Requires sitting for long periods of time
• Light lifting and/or carrying, not to exceed 25 lbs.
• Frequent talking and listening.
• Manual dexterity
• While performing the duties of this job, the employee is required to sit at a desk with ergonomically appropriate equipment.

Reasonable accommodations will be made to enable individuals with disabilities to perform his/her essential job duties.

Job Type:

Full-time Pay:

$60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Purchasing:

3 years (Required) Ability to

Commute:

Exton, PA 19341 (Required) Ability to

Relocate:

Exton, PA 19341: Relocate before starting work (Required)

Work Location:

In person