Administrative Coordinator Equip Trucking & Warehousing

LLC - 5.0

Essington, PA Job Details Full-time $19 - $22 an hour 18 hours ago Benefits Health insurance Vision insurance Opportunities for advancement Retirement plan Qualifications Office supply management Visitor query response Customer records maintenance Google Workspace Office activity coordination Serving clients Accounts receivable management Phone communication Greeting customers Vendor coordination Client file management No experience needed Scanning Administrative experience Customer payment reminders Sales quoting Customer engagement Office supply ordering Invoice data entry Typing Billing issue inquiries Productivity software Cross-functional collaboration Physical document handling Communication skills Sales follow-up Marketing Accounting support Entry level File organization Full Job Description Administrative Coordinator Equip Seller | Equip Trucking & Warehousing |

Bid Equip Location:

Lester, PA Job Type:

Full-Time (Monday-Friday, 7:30 AM - 4:00 PM) Join a Growing Team Equip Seller, Equip Trucking & Warehousing, and Bid Equip are three family-owned companies specializing in heavy equipment sales, transportation, warehousing, rigging, and online auctions. As our companies continue to grow, we're looking for an organized, energetic, and dependable Administrative Coordinator to become an important part of our office team. This is not a typical office position. Every day is different, and you'll work closely with multiple departments to help keep our businesses running efficiently. If you enjoy staying busy, learning new skills, and helping wherever needed, we'd love to meet you. Position Summary The Administrative Coordinator provides administrative and customer support across our three companies. This position serves as the first point of contact for many customers while assisting with equipment listings, sales support, office organization, marketing projects, and numerous day-to-day administrative responsibilities. This role works directly with our Office Manager and supports every department within the company. Primary ResponsibilitiesCustomer Service Answer and direct incoming phone calls in a professional manner Welcome customers, vendors, and drivers visiting our office Assist customers at the front counter Respond to general customer questions and route inquiries appropriately Provide outstanding customer service both in person and over the phone Administrative Support Create and maintain online equipment listings across multiple sales platforms Prepare customer proposals and sales documents Type invoices and administrative paperwork Scan, organize, and file both electronic and paper documents Maintain organized filing systems Assist with daily office organization and administrative projects Order office supplies as needed Sales & Customer Support Contact customers regarding outstanding invoices and past-due balances Obtain billing and customer information when needed Assist the sales team with paperwork and documentation Help prepare customer files and sales packets Support auction administration and customer communication Assist with various customer follow-up projects Operations & Marketing Support Schedule truck and trailer inspections Coordinate paperwork between departments Assist with marketing projects and promotional materials Help prepare equipment information for advertising Support the implementation of new office procedures and company initiatives Assist with special projects as assigned Growth Opportunities As you become familiar with our companies, you'll have opportunities to learn additional responsibilities, including: Becoming a Pennsylvania Notary Assisting with HR and onboarding paperwork Supporting accounting and office administration Assisting with online auctions Learning multiple aspects of our businesses Cross-training with various departments What We're Looking For The ideal candidate is: Friendly and professional Highly organized and detail-oriented Self-motivated with a positive attitude Comfortable managing multiple priorities Dependable and punctual A strong communicator Willing to learn new software and processes A team player who enjoys helping others Able to work independently while also collaborating with coworkers Preferred Qualifications Previous office or administrative experience Strong customer service skills Experience with Microsoft Office and Google Workspace Excellent written and verbal communication skills Ability to multitask in a fast-paced environment Heavy equipment experience is not required. We will train the right person. A Typical Day May Include No two days are exactly alike. On any given day, you may: Welcome customers and answer incoming phone calls Create online equipment listings with photos and descriptions Assist customers with invoices and paperwork Prepare proposals and sales documentation Schedule inspections and coordinate with vendors Support the sales, marketing, and office teams Help prepare for heavy equipment auctions Organize office files and maintain accurate records Work on projects that improve the efficiency of our growing companies Why Join Our Team? Family-owned company with a supportive work environment Stable, growing businesses with long-term career opportunities Variety in your daily work—no two days are the same Opportunity to learn multiple aspects of business operations Opportunities for advancement as our companies continue to grow Work alongside experienced professionals who enjoy mentoring others Our Ideal Team Member We're looking for someone who takes initiative and enjoys finding ways to help. The right person won't simply wait for the next assignment—they'll look for opportunities to stay productive, improve processes, and support their teammates. We value employees who are dependable, positive, eager to learn, and committed to helping our companies continue to grow. If you're looking for a long-term career—not just another office job—and want to be part of a growing company where your ideas and contributions matter, we'd love to hear from you. We believe in promoting from within and creating opportunities for employees who are motivated to grow alongside our business.

Pay:

$19.00 - $22.00 per hour

Benefits:

Health insurance Retirement plan Vision insurance

Work Location:

In person