Date Posted:

\nJune 29, 2026

Region:

Eastern Massachusetts Category:

Administrative Type:

\nPart-Time\nAdministrative and Membership Coordinator (part-time)

Description:

The Administrative and Membership Coordinator provides practical, hands-on support for NEMA's membership, conference, office, and routine program operations. This part-time role is designed to add bridge capacity during a period of staff and leadership transition, help with the ongoing workflow of a small team, and support recurring administrative and logistical work easier to track and manage. In the near term, t will be a particular focus on supporting the November conference (in Mystic, CT) and on recurring membership and administrative tasks. NEMA\nFounded in 1918, NEMA emerged during a pivotal moment in the professionalization of the museum field, when regional collaboration became essential to advancing d standards, learning, and public engagement. Over more than a century, NEMA has grown into a vibrant network connecting thousands of museum professionals and institutions across the six New England states. Through its long-standingmitment to convening colleagues, sharing best practices, and advocating for the value of museums in society, NEMA has played a central role in strengthening the region's cultural landscape while continually evolving to meet the changing needs of the field. Roles and Primary Responsibilities\nThis position reports to the Executive Director and receives day-to-day work assignments from the Director of Membership and the Director of Administration. The Coordinator will provide practical administrative, logistical, andmunications support to NEMA's membership, conference, program, and office operations. Assignments will vary throughout the year based on conference deadlines, membership cycles, office needs, andanizational priorities.

Potential assignments may include:

Conference and Event Support Provide support on a variety of pre-conference related activities, including registration, exhibit hall, and conference sessions\nProvide support on a variety of program-related activities, including workshop document creation, lunch-order coordination, and registrant lists\nMaintain conference resources such as first-time attendee information, roommate/carpool matching, and related participant supports\nSupport virtual programs and virtual meetings, including setup, attendance tracking, and follow-up\nAssist with post-event evaluations, surveys, reporting, and follow-upmunications Membership Support Assist in maintaining and updating the membership database, including tracking member information, processing renewals, and scheduling emails\nAssist with generating and sending membership mailings, which may include member cards, renewal notices and lapsed member campaigns manage the association's online member portal (YourMembership) andmunities, including moderating discussions, posting resources, and responding to member inquiries\nRespond to routine member inquiries by email, or direct questions to the appropriate staff person.\nAssist inanizing and maintaining NEMA's member benefit programs, such as discounts or partnerships with otheranizations, the Museum Admission Program, and the Museum Document Exchange\nAssist inanizing and maintaining the association's member recognition programs, such as Excellence Awards, Publications Awards, and Lifetime Achievement Award\nAssist in coordinating member events (meet-ups and networking events) Communications Support Support social media scheduling, content posting, graphics preparation, and basic engagement tracking, as assigned prepare templates, forms, graphics, links, lists, and othermunications materials\nMaintain an up-to-date press release list for NEMA d Administrative and Office Support Provide flexible support for recurring administrative tasks that help theanization function smoothly\nStreamline data and information processing for the Director of Administration as it relates to programs (i.e. NEMA Stats, NEMA Jobs, etc.)

Work Location and Schedule:

This is a part-time position of approximately 10-20 hours per week with the possibility of additional hours depending upon projects. Flexible hours with an average of 15 hours a week (December and January are slower months). The role is hybrid, with an expectation of being in the NEMA office in Arlington, MA several times a month, with flexibility based onanizational needs, conference deadlines, and the Coordinator's availability. Additional in-person time may be requested during the lead-up to the November conference or for special events.\nCompensation and Benefits$24 an hour

Note:

This part-time position is not benefits-eligible.

Qualifications:

Stronganizational and administrative skills with careful attention to detail\nAbility to manage multiple tasks, deadlines, and recurring processes in a part-time schedule\nStrong writtenmunication skills andfort preparing clear, accurate materials\nComfort working collaboratively within a small nonprofit team and taking direction from more than one staff leader\nExperience with Zoom, Google Workspace, Microsoft Office, d drives, spreadsheets, and database systems\nExperience with Canva, social media scheduling tools, or membership databases preferred\nKnowledge about museums, nonprofit work, arts and culture, professional associations, or membershipanizations preferred

Traits and Characteristics:

The successful candidate will beanized, responsive, accurate, flexible, andfortable supporting practical behind-the-scenes work. 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