About the Position HG+CO is a growing CPA firm looking for a proactive, organized, and dependable Administrative Coordinator to support daily operations and the accounting team. This role focuses on maintaining organized administrative processes, managing recurring tasks, and helping work move efficiently through the firm. The ideal candidate anticipates needs and follows through without constant direction. Our Work Environment We value teamwork, accountability, and a willingness to learn. Team members are encouraged to contribute ideas, support one another, and take pride in their work.

Our philosophy is simple:

Success = Progress. We believe success comes from consistently learning, improving, and moving forward as a team. Key Responsibilities Coordinate daily office operations, supplies, mail, scanning, filing, and general organization. Maintain organized electronic files, records, and administrative systems. Provide administrative support to the accounting team, including document organization, tax return assembly, data entry, and workflow tracking. Assist with client document requests, reminders, and routine correspondence as directed by the Communications Coordinator. Track outstanding items and follow up to ensure tasks are completed timely. Manage recurring administrative responsibilities and help keep office processes running smoothly. Provide support to seasonal interns to help maintain office efficiency. Identify opportunities to improve efficiency, organization, and consistency. Maintain confidentiality and communicate proactively with team members.

Personality Traits We Value Proactive & Self-Motivated:

Takes initiative and stays productive without constant direction.

Organized & Detail-Oriented:

Keeps tasks and priorities in order while maintaining accuracy.

Dependable & Accountable:

Follows through, takes ownership, and meets commitments.

Resourceful & Efficiency-Minded:

Solves problems and looks for better ways to work.

Adaptable & Team-Oriented:

Adjusts to changing priorities and supports coworkers.

Trustworthy & Professional:

Exercises good judgment, communicates effectively, and maintains confidentiality. Qualifications Administrative or professional office experience preferred. Strong organizational, communication, and time-management skills. Proficiency with Microsoft Office and willingness to learn new technology. Ability to manage multiple priorities and work independently. CPA firm or accounting office experience is a plus.

Office & Benefits Office Location:

Independence, MO (Lee's Summit Road & 40 Hwy)

Hours:

Full-time Schedule:

Flexibility scheduling, with in-office work required during busy seasons.

Summer:

Some work-from-home options available during summer months.

Paid Time Off Paid Holidays Retirement:

Simple IRA plan available with match

Health Insurance:

Health insurance plans available; premiums are employee-paid.

Compensation:

Commensurate with experience and qualifications What Success Looks Like The successful candidate keeps administrative responsibilities on track, anticipates team needs, and ensures tasks do not fall through the cracks. They take pride in their work, contribute to an organized and efficient office, and help free the accounting team to focus on client service and technical work. We are looking for someone who wants to take ownership, grow with the firm, and make a meaningful contribution to the team's success.

Benefits:

Flexible schedule Health insurance Paid time off Retirement plan

Work Location:

In person