Our client is looking for a part-time, contract Administrative Coordinator Associate to provide critical support to its Development Operations team during a leave of absence. This role is ideal for a detail-oriented administrative professional with strong data management skills who is comfortable working with donor databases, processing transactions, and providing exceptional donor support.

Location:

Hybrid (Pittsburgh, PA), Tuesday through Thursday onsite with the option of remote work on either

Monday or FridaySchedule:

30 hours per week

Duration:

October 2026 through January/February 2027

Pay Rate:

$23-27/hour

Parking:

Free onsite parking

Attire:

Business casual

Responsibilities:

Maintain accurate donor and constituent records within the CRM system.

Perform data hygiene activities, including updating contact information, merging records, maintaining households, and correcting data discrepancies.

Process incoming donations and ensure accurate transaction entry and recordkeeping.

Support donor correspondence efforts, including printing, preparing, and mailing billing letters, tax acknowledgments, and other donor communications.

Monitor and respond to donor inquiries received through the donor services phone line and email inbox.

Assist donors with payment processing over the phone and provide follow-up communication as needed.

Log donor interactions and update records with relevant communication details.

Route donor requests and inquiries to appropriate team members when escalation is needed.

Support fundraising staff and Development Operations team members with administrative projects, reporting, mailings, tracking, and related tasks.

Review incoming mail and ensure donor-related information is properly documented and processed.