Part-Time Home Care Administrative Coordinator Luna Home Care, LLC Warwick, RI Job Details Part-time $22 - $26 an hour 5 hours ago Benefits Work from home Professional development assistance Flexible schedule Qualifications Computer operation Spanish Phone communication Computer literacy Spreadsheets Maintaining patient confidentiality Filing English Administrative experience Attention to detail Productivity software Office phone management Time management Full Job Description About Luna Home Care Luna Home Care, LLC is a Rhode Island home nursing care provider committed to providing dependable, compassionate, and professional care to clients in their homes. We are seeking an organized, dependable, and personable Part-Time Home Care Administrative Coordinator to assist with the day-to-day administrative operations of our growing agency. This position is ideal for someone who has experience working in a home care, home health, healthcare, or medical office environment and understands the importance of accurate documentation, communication, scheduling, and regulatory compliance. Responsibilities The Administrative Coordinator will work closely with agency leadership and will assist with: Coordinating CNA and homemaker schedules Handling caregiver call-outs and schedule changes Communicating with clients, families, caregivers, and agency management Assisting with new client intake and maintaining client records Maintaining employee personnel files Tracking employee credentials, certifications, physicals, background checks, training, and other required documentation Assisting with CNA and homemaker onboarding and orientation paperwork Maintaining organized and inspection-ready administrative records Assisting with timesheets, EVV records, and payroll-related documentation Helping track employee availability and client staffing needs Assisting with Medicaid, insurance, and private-pay administrative documentation as needed Answering and returning agency telephone calls and messages Preparing forms, correspondence, spreadsheets, and other administrative documents Assisting management with Rhode Island Department of Health compliance documentation Reporting client, caregiver, scheduling, or documentation concerns promptly to agency leadership Maintaining confidentiality of client, employee, and agency information Performing other administrative duties associated with the day-to-day operation of a home care agency

Qualifications Preferred:

Previous administrative experience in home care, home health, healthcare, or a related setting Experience with caregiver scheduling Familiarity with EVV, electronic scheduling, or home-care management software Familiarity with Rhode Island home care requirements Experience maintaining employee and client files Medicaid or insurance-related administrative experience

Required:

Strong organizational and time-management skills Excellent telephone and interpersonal communication skills Attention to detail and ability to maintain accurate records Basic computer skills, including email, Microsoft Word, and Excel Ability to handle confidential information professionally Ability to work independently and follow established agency policies and procedures Dependable attendance and professional judgment Bilingual (Spanish and English) Schedule Approximately 15-25 hours per week . The exact schedule can be discussed with the selected candidate. Some flexibility may be needed to assist with caregiver scheduling changes and other time-sensitive agency matters. Compensation $22.00-$26.00 per hour , depending on relevant experience. Candidates with previous home care agency experience, caregiver scheduling experience, EVV knowledge, Medicaid experience, or Rhode Island healthcare compliance experience may qualify toward the upper end of the range. What We're Looking For We are looking for someone who is organized, responsible, comfortable communicating with both caregivers and clients, and interested in growing with a local home care agency. The right person will understand that home care can be fast-moving and will be able to calmly handle schedule changes, documentation requirements, employee questions, and client needs while keeping agency leadership informed. Luna Home Care, LLC is an Equal Opportunity Employer.

Pay:

$22.00 - $26.00 per hour Expected hours: 15.0 - 25.0 per week

Benefits:

Flexible schedule Professional development assistance Work from home

Work Location:

Hybrid remote in Warwick, RI 02886