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Research Administration Coordinator Job Number:

26160

Functional Area:

Administration Department:

Chemical Engineering School Area:

Engineering Pay Range Minimum:

$67,300

Pay Range Maximum:

$80,050

Employment Type:

Full-time (Hybrid)

Employment Category:

Exempt Visa Sponsorship Available:

No Schedule:

Pay Grade:

6 Posting Description

RESEARCH ADMINISTRATION COORDINATOR

, Department of Chemical Engineering , serves as the Financial Coordinator supporting a complex portfolio of sponsored research accounts and acting as the primary contact for assigned principal investigators. The position manages both pre-award and post-award activities, provides financial oversight, and contributes to departmental research administration projects. Pre-award responsibilities include collaborating with investigators and team members on proposal development, preparing budgets, issuing proposal checklists, routing submissions through Research Administration Services, and coordinating sponsor submissions. Portfolio management includes developing budgets and proposals; submitting grant applications; monitoring expenditures; analyzing financial reports; reviewing and approving purchasing transactions; processing no-cost extensions; closing accounts; resolving suspense salary charges; and helping faculty comply with federal requirements and MIT policies. The coordinator prepares financial review and control reports and account projections using multiple scenarios, conducts bi-monthly meetings with assigned investigators, and processes transactions such as journal vouchers, requests for payment, credit-card activity, purchase orders, requisitions, and invoices. The role also assists the Manager of Research Administration with financial review and control, high-risk transaction analysis, policy and template development, reporting systems, monthly cost-object reviews, and special projects. It reports to the Manager of Research Administration and has no supervisory responsibility. Job Requirements

REQUIRED

: Bachelor's degree and a minimum of two years of relevant financial-management experience; knowledge of federal research regulations, academic administration, strong analytical, organizational, communication, and customer-service skills, and the ability to manage deadlines and priorities.

PREFERRED

: Experience with MIT financial systems, sponsored accounting, Microsoft Office, SAP, COEUS, proposal tools, and Cognos Reports. 10/20/2026