About the Position Bent Oak Landscaping is seeking a dependable, highly organized Administrative & Operations Coordinator to support our owner and management team. This position is ideal for someone who enjoys organizing information, coordinating multiple priorities, communicating professionally, and making sure important tasks do not fall through the cracks. You will help manage the company's daily administrative responsibilities, customer and property records, billing documentation, compliance information, fleet records, and internal systems. This is an office and coordination position—not a field crew management role. Primary Responsibilities Answer and route company phone calls. Monitor the company's main email account. Respond to routine customer and vendor questions. Track messages, deadlines, and follow-up items. Maintain organized customer, property, contract, and contact information. Route customer service requests to the appropriate manager. Assist with customer onboarding and document organization. Maintain calendars and help schedule meetings. Prepare documents, spreadsheets, reports, and forms. Prepare and organize information needed for customer invoicing. Track completed work that is ready to be invoiced. Maintain supporting billing documentation. Organize vendor records, invoices, receipts, and purchasing documents. Maintain certificates of insurance, W-9s, registrations, and compliance records. Track important expiration and renewal dates. Maintain vehicle and equipment records, including registrations, insurance, service, repairs, and assignments. Help create and maintain checklists, forms, procedures, and standard operating procedures. Keep digital company files organized and current. Prepare administrative reports and information for management. Follow up on assignments from management meetings. What We're Looking For The right candidate will be: Highly organized and detail-oriented. Dependable and consistent with follow-up. Professional when communicating with customers, vendors, and employees. Comfortable handling multiple responsibilities and changing priorities. Able to work independently while keeping management informed. Skilled at organizing electronic documents and business records. Comfortable using email, spreadsheets, calendars, and office software. Able to protect confidential company and customer information. Willing to learn and help improve company systems and processes. Previous experience in administration, office coordination, customer service, billing support, property management, construction, landscaping, or a service-based business is preferred. What Success Looks Like You will be successful in this position when: Calls and emails are handled or routed promptly. Important deadlines and follow-up items are not missed. Customer and company documents are accurate and easy to locate. Completed work is prepared for invoicing promptly. Insurance, compliance, vehicle, and equipment records remain current. Management receives accurate information when decisions need to be made. Administrative processes are documented, organized, and consistently followed. Reporting Structure This position reports directly to the Owner and works closely with operations management, supervisors, customers, vendors, subcontractors, and the company's bookkeeper or CPA. Apply Today Please submit your resume and a brief explanation of why you would be a strong fit for this position. Bent Oak Landscaping is looking for someone who takes ownership of their work, communicates clearly, follows through, and enjoys bringing structure and organization to a busy company.

Pay:

$18.00 - $22.00 per hour Expected hours: 40.0 per week Ability to

Commute:

Walterboro, SC 29488 (Preferred)

Work Location:

In person