Administrative Coordinator

We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems.

Responsibilities:

• Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented.
• Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations.
• Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance.
• Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records.
• Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data.
• Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed.
• Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely.
• Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.