Administrative Coordinator

Administrative Coordinator

TESSMER LAW FIRM PLLC - 5.0

San Antonio, TX Job Details Full-time 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Professional development assistance Life insurance Qualifications Customer inquiry handling

Full Job Description Benefits:

401(k) Company parties Dental insurance Health insurance Paid time off Training & development Vision insurance Tessmer Law Firm is an award-winning family law firm located in San Antonio, Texas (78229), in the prestigious Northwest Center Building at the intersection of Loop 410 and I‑10. Led by Heather Tessmer, our experienced legal team is dedicated to providing tough but fair, collaborative, and efficient legal services throughout San Antonio, Boerne, and the greater Central Texas area. Our practice areas include divorce, child custody, military divorce, collaborative divorce, and will and estate planning. We are currently seeking a detail-oriented and proactive Administrative Coordinator to support our growing team. Position Overview The Administrative Coordinator plays a vital, cross‑functional role in supporting day‑to‑day office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fast‑paced, team‑oriented environment. Key Responsibilities Cross‑Functional Collaboration Support administrative needs across all departments, including legal staff, billing, intake, and leadership Serve as a central point of coordination Assist with firm‑wide internal initiatives and special projects as needed Adapt quickly to shifting priorities and evolving firm needs Take ownership of tasks from start to finish, ensuring follow‑through and accountability Front Office & Intake Support Provide intake and front desk coverage as needed Answer incoming calls and route inquiries appropriately Maintain professional communication with clients and staff Administrative Support Manage emails and calendars Create calendar entries with complete details for hearings, consultations, and firm events Office Events Coordinate quarterly internal events Schedule and organize luncheons Assist with additional administrative duties as assigned Billing & Financial Administration Assist with client billing questions and handle billing-related calls Send internal billing cycle notification emails Process credit card payments Assist with collections as needed Skills & Qualifications Associate degree preferred Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Comfortable working across departments and supporting a broad range of administrative functions Flexible, adaptable, and willing to take initiative in a dynamic environment Bookkeeping or basic accounting experience a plus Excellent organizational and time management skills Strong written and verbal communication abilities Meticulous attention to detail and strong problem-solving skills Professional, dependable, and efficient Ability to prioritize multiple tasks in a fast-paced environment Initiative-taker who follows direction while thinking creatively Event coordination and party-planning experience a plus Benefits 401(k) and retirement plan Health, dental, vision, and life insurance Paid time off Professional development assistance Retirement plan