Administrative Assistant - Speaker Coordinator Native Nation Events - 2.5 Virginia Beach, VA Job Details Full-time $45,000 - $55,000 a year 16 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Microsoft Outlook Phone communication Spreadsheets Writing skills Public speaking Lead generation Research Trend analysis Administrative experience Attention to detail Industry trends Time management Client interaction via phone calls Full Job Description Job description: Administrative Assistant - Speaker Coordinator Full-Time Native Nation Events is a national conference company that thrives on providing networking and educational experiences through its events and training. We are seeking a Full-Time Speaker Coordinator immediately. The ideal candidate should be exceptionally organized, have strong time management skills and able to multitask, strong research skills on trending topics and excellent writing skills, also possess the willingness and desire to learn about and stay ahead of current trends and hot topics affecting the marketplace to ensure the success of the conference.

Duties:

Research target markets and hot topics in the industry to write agenda panel descriptions and create 6-10 conference agendas. Develop a speaker spreadsheet and sponsor spreadsheet for each conference based on the research and leads discovered. Provide the sponsor leads to the sponsor sales team. Able to write and lay out conference agendas in Canva. Send out speaker invitations for appropriate panels. Follow up with speaker invitations through emails and phone calls. Create a Confirmed Speaker Spreadsheet with all speaker details and contact information. Manage all confirmed speakers - send confirmation message and speaker guidelines, request speaker headshots and bios, add speakers to agendas, answer any questions speakers may have, etc. Work with the Sales Team to add professional speakers and moderators to specific agenda panels. Update the company website every time the agenda is changed and communicate the changes to all staff members. Communicate with all-conference speakers prior to the event and provide panelists contact information for one another so they can coordinate the discussion and speaking roles.

Job Requirements:

Research and writing experience is a must Strong Command of Microsoft Office - Excel, Word, and Outlook Must be able to travel to approximately 5-6 events per year Must be comfortable with public speaking (i.e. speaker introductions at events) Must be comfortable making initial communication and follow-ups Excellent verbal, written, and interpersonal communication skills Attention to detail, accuracy, and thoroughness is critical for success Must be comfortable working on the phone and have pleasant phone manner Ability to multitask and complete tasks to meet deadlines Must have at least 3 (three) years of experience in administration Ability to multitask and complete tasks to meet deadlines, TIME

MANAGEMENT

is key!

Perks & Benefits:

Competitive salary: $45,000 - $55,000 per year Health & dental insurance Paid time off Engaging, fast-paced work environment with opportunities for travel Ready to be part of a dynamic team that brings industry-leading events to life? Apply today!

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): What is your public speaking experience and what size group was in front of? Are you able to work in-person full time at the office located near Lynnhaven Mall in Virginia Beach with no remote or hybrid options? Are you able to travel to 5-6 conference events a year?

Work Location:

In person