Administrative Coordinator PrimeSupportly Seattle, WA Job Details Full-time $23.96 - $45.27 an hour 13 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Flexible schedule Life insurance Qualifications Filing Administrative experience Data entry Customer support Multi-line phone systems Full Job Description We're looking for a sharp, organized Administrative Coordinator to help keep our office running smoothly. If you're someone who loves taking charge of daily operations, keeping things structured, and supporting a team behind the scenes, this role is a great fit. You'll be the go-to person for keeping our workplace efficient, welcoming, and productive for both staff and clients. What you'll be doing: Managing the front desk—greeting visitors, handling a multi-line phone system, and routing calls with a professional, friendly touch. Handling everyday office tasks like data entry, filing, calendar management, and setting up meetings or events. Using Microsoft Office and spreadsheets to draft emails, put together presentations, and pull reports. Following up with clients, managing email correspondence, and providing great customer service. Keeping tabs on office supplies, handling invoices through QuickBooks, and working with vendors. Proofreading documents, typing up notes, and keeping our records accurate and organized. Helping out with personal assistant tasks like scheduling and calendar prioritization for team members. What we're looking for: Solid background in office management or admin support. Strong command of the Microsoft Office Suite (Word, Excel, Outlook). Experience with QuickBooks or similar accounting software is a big plus. Tech-savvy and comfortable learning new office tools and software quickly. Great phone etiquette and communication skills—bilingual abilities are always welcome! Previous front desk or customer support experience. Excellent time management and the ability to juggle multiple tasks in a fast-paced setting. Strong attention to detail when it comes to filing, proofreading, and handling paperwork.

Pay:

$23.96 - $45.27 per hour Expected hours: 30.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Vision insurance

Work Location:

In person