A Billing Specialist performs administrative work at financial institutions and banks that handle bills, receipts, and invoices. Manages the status of client accounts and tracks financial records, charges, and receipts of the accounts.
Company Overview GC Aluminum, Inc. has been in business for 20 years, and is one of North America's largest trader of aluminum extrusion products. We partner with clients in varying industries, and manufacturers and suppliers overseas. The Challenge Our growing client portfolio and increasing transaction volume have created bottlenecks in our billing operations. Invoice discrepancies, delayed reconciliations and payments, and manual processes are affecting our cash flow and customer relationships. We need a detail-oriented, proactive, and fast-pivoting professional who can bring order to our billing function, and ensure accuracy and prompt data entry from the first touchpoint. This role is critical to maintaining financial health and client satisfaction as we continue to expand. This position will start as Part-Time , Monday - Friday 20-30 hours a week, with the potential to convert to Full-Time. Start time can be 8:30am or 1:00pm.
Key Responsibilities:
Process and record financial records into accounting software (QuickBooks), including bills, invoices, and receipts, with high attention to detail. Verify billing data, ensuring accuracy in quantities, prices, terms, and applicable surcharges (e.g., freight or tariffs). Monitor and report billing discrepancies or disputes, escalating when necessary, and process credits, adjustments, or refunds as needed. Monitor accounts receivable and aging, and follow up with customers on outstanding payments in a professional and timely manner to ensure prompt collections. Maintain accurate records of invoices, receipts, adjustments and correspondence for audit readiness. Prepare and update financial reports related to billing and revenue tracking. Work with internal teams (sales, logistics, operations) to resolve billing errors. Provide general administrative assistance related to support financial operations as needed.
Qualifications:
Education:
High School Diploma required. An Associate's degree in Accounting, Finance, Business Administration, or a related field is preferred.
Experience:
1+ years of experience in billing, invoicing, or accounts receivable, preferably in importing, trading, logistics, or manufacturing industries.
Technical:
Basic proficiency with spreadsheets (Excel, Google Sheets), Microsoft Office Suite, Google Workspace; basic proficiency with Quickbooks or similar is preferred Able to thrive in a high-volume, fast-paced environment with shifting priorities and operational complexities Meticulous attention to detail and ability to stay organized while managing multiple tasks and priorities across departments. Strong communicator, both verbally and written with internal and external parties Quickly understands new processes and tools; takes feedback well and applies it consistently
Preferred:
Exposure to manufacturing, logistics, freight, import/export, or supply chain environments is a strong plus Bilingual in
Mandarin or Cantonese Pay:
$23.00 - $28.00 per hour
Benefits:
401(k) matching Paid time off People with a criminal record are encouraged to apply Application Question(s): Are you comfortable working part-time to start, with the potential to become full-time? What are your compensation expectations? (e.g. $23/hour)
Education:
Associate (Preferred)
Experience:
Accounts receivable: 1 year (Required)
Accounting:
1 year (Required)
Language:
Mandarin (Preferred) Cantonese (Preferred) Ability to
