We are seeking a dependable and detail-oriented Billing Specialist to join the accounting team of our growing construction company. Previous construction billing, finance, or accounting experience is highly preferred. This position reports directly to the Office Manager and works closely with customers, vendors, Finance, Operations, and company ownership. Responsibilities Prepare and submit monthly customer billings accurately and on time. Review contracts for billing requirements and payment terms. Assure we have Schedule of Values (SOV) for each project. Confirm that each job has the required information and documentation for monthly billing. Compile and submit billings through customer portals and email. Work with Operations and other departments to obtain billing information. Communicate professionally with customers, vendors, Finance team members, Operations, and company owners when necessary. Follow up with customers regarding payment status, outstanding payment requests, and past-due invoices. Provide customers with invoices, releases, insurance documents, and other requested paperwork. Work with PM/PE to enter and track approved, pending, and rejected change orders. Prepare and maintain monthly billing recap reports using Excel. Collect and track supplier and subcontractor releases. Conduct weekly job and billing audits. Maintain accurate electronic and paper billing records. Perform miscellaneous administrative and clerical duties as needed, including answering phones, scanning, copying, and filing, assisting with preliminary notices and related documentation, assist completing customer prequalification forms and compliance requirements. Qualifications Construction billing or accounting experience is strongly preferred. Experience with billing and compliance platforms such as Textura, Procore, GCPay, Aon Wrap, Gallagher, or similar systems is preferred. Proficiency in Outlook, and general office software. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to manage multiple projects and meet strict monthly deadlines. Dependable, punctual, and able to work independently. Strong written and verbal communication skills. Ability to communicate professionally with internal and external parties. Comfortable following up consistently with customers regarding outstanding payments. Ability to handle confidential financial and company information appropriately. Schedule This is a full-time position Monday to Friday 8am to 4:30pm Please do not call our office regarding this position. Applicants are welcome to visit the office to complete an application Monday through Friday during regular business hours.

Pay:

$21.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Paid sick time Paid time off Professional development assistance Vision insurance

Work Location:

In person