HVAC Supervisor UGO DiGrazia Air Conditioning & Heating, Inc. Hartford, CT Job Details Part-time | Full-time $30 - $40 an hour 11 hours ago Benefits Health insurance 401(k) Paid time off Flexible schedule Qualifications Customer communication Accounts receivable management Customer service In-person customer service Invoice payment processing Accounts payable management Attention to detail QuickBooks Mechanical work permitting Office record organization Full Job Description HVAC Accounts & Permit Coordinator Established residential Heating & Air Conditioning company is seeking an experienced, highly organized HVAC Accounts & Permit Coordinator to support daily office and project operations. This position will focus heavily on Accounts Receivable, Accounts Payable, residential mechanical permitting, vendor and trade coordination, and customer/project follow-up . We are looking for someone who is self-directed, detail-oriented, dependable, and comfortable managing multiple ongoing jobs from the office through completion.

Key Responsibilities:

Manage Accounts Receivable and Accounts Payable through QuickBooks Online Process customer payments, invoices, vendor bills, deposits, and account follow-ups Maintain accurate financial, customer, and project records Prepare, submit, track, and close out residential mechanical/HVAC permits Coordinate required inspections and follow up with local building departments Communicate with customers regarding permit status, inspections, outstanding balances, and project completion Coordinate scheduling and communication with vendors, specialty trades, and project partners as needed to support job completion Maintain documentation for completed installations, warranties, permits, and inspections Utilize Housecall Pro for customer records, invoices, job tracking, follow-ups, and internal documentation Assist with general administrative duties and project coordination as needed

Preferred Experience & Qualifications:

Prior HVAC, plumbing, electrical, construction, or mechanical office experience strongly preferred Experience handling residential mechanical permits highly preferred Proficiency with QuickBooks Online , specifically Accounts Receivable and Accounts Payable Experience with Housecall Pro strongly preferred Strong computer skills and ability to quickly learn new applications Excellent written and verbal communication skills Highly organized with strong attention to detail and follow-through Comfortable communicating with customers, vendors, technicians, specialty trades, and municipal building departments Ability to work independently, prioritize responsibilities, and take initiative without constant direction We are a small, busy company looking for someone who takes ownership of their responsibilities, stays ahead of follow-ups, and helps keep projects moving efficiently from installation through final inspection, documentation, and payment.

Job Types:

Full-time, Part-time Pay:

$30.00 - $40.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

401(k) Flexible schedule Health insurance Paid time off

Experience:

Customer service: 1 year (Required)

Work Location:

In person