Type:

full-time

Job Description:

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Contract Administration:

Manage and organize contract documents and records, ensuring accuracy and completeness. Review contract terms and conditions, identifying key details and requirements.

Billing Process Execution:

Execute billing processes, including data entry, invoicing, and documentation. Ensure invoices are prepared in compliance with contractual terms and client requirements.

Data Management and Analysis:

Maintain and analyze contract and billing data using Navision and other relevant systems. Perform data verification, reconciliation, and generate reports as needed. Vendor Management Systems (VMS): Utilize VMS to facilitate the management of vendor contracts, compliance, and performance. Collaborate with vendors through the VMS to ensure seamless contract administration.

Communication and Coordination:

Communicate effectively with internal teams and external stakeholders regarding contract and billing matters. Collaborate with cross-functional teams to address inquiries and resolve issues.

Process Improvement:

Identify opportunities for process improvements within the Contracts & Billing department. Participate in initiatives to enhance overall efficiency and effectiveness.

COMPETENCIES

Strong organizational and time management skills. Excellent written and verbal communication skills. Detail-oriented with a commitment to accuracy. Ability to work collaboratively in a team environment. Analytical mindset with the ability to interpret and analyze contract and billing data. Ability to adapt to new processes and technologies. Strong problem-solving skills and a proactive approach to addressing challenges.

QUALIFICATIONS & EXPERIENCE

1 - 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience. Experience with Vendor Management Systems (VMS) and/JDE is preferred. Proficient in Microsoft Office applications. Prior experience in foodservice equipment and supplies desired. 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