Title:

AIA Billing Manager Salary:

Location:

Worcester, MA Why This Opportunity Stands Out:

• Join a stable, growing organization with a strong presence across the Northeast
• High-impact role with significant visibility across Project Management, Accounting, and executive leadership
• Opportunity to take ownership of project billing and contract administration from setup through closeout
• Play a key role in improving billing processes, reporting, and operational efficiency
• Opportunity to leverage automation and AI-enabled tools to build more scalable processes
• Join an organization actively investing in its people, technology, and infrastructure to support continued growth

AIA Billing Manager Key Responsibilities:

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation
• Prepare and submit AIA, progress, T&M, lump sum, and cost-plus billings
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting
• Track retainage, lien waivers, customer portal submissions, and other required project documentation
• Monitor Accounts Receivable aging and assist with collections and resolution of billing discrepancies
• Utilize ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy and efficiency

AIA Billing Manager Qualifications:

• 3-5+ years of construction billing, contract administration, or project administration experience
• Strong AIA billing and construction invoicing experience
• Working knowledge of construction contracts, change orders, retainage, and project billing requirements
• Experience with construction ERP systems; Vista/Viewpoint experience strongly preferred
• Strong Excel skills with the ability to manage and analyze project-related data
• Highly organized with the ability to manage multiple projects and deadlines
• Strong communication skills with the ability to partner effectively with project teams, customers, and finance leadership
• Associate's degree preferred; equivalent experience will be considered #

INSEP2026