Job Title :

Billing and Collections Specialist (Construction)

Location :

Washington, DC Area Company :

Columbia Woodworking, LLC Industry :

Architectural Millwork Join Our Team as a Billing and Collections Specialist Are you ready to bring your expertise to a thriving company where creativity, innovation, and problem-solving shape every project? A leader in high-quality architectural millwork for 50 years, is seeking a passionate and results-driven Billing and Collections Specialist to join our team. Based in the mid-Atlantic area, we specialize in creating unique spaces in commercial buildings and are proud to deliver exceptional results for our clients. What You'll Do As the Billing and Collections Specialist, you'll play a vital role in managing the full billing cycle for projects, focusing on preparing AIA pay apps, submitting them via portals like Procore and Textura, tracking progress payments, managing lien waivers, and timely collection of payments from GCs/clients, while working closely with Project Managers for accurate billing and compliance.

Your key responsibilities will include:

Accounts Receivable :

Generate and issue AIA Progress Billing for monthly draws, detailing work completed, stored materials, and retainage. Monitor and record customer payments, ensuring proper allocation to jobs Proactively follow up on past due accounts, resolve discrepancies, and communicate payment status to internal stakeholders. Prepare and distribute regular AR aging reports to management with updates on collection efforts. Coordinate lien waivers, payment applications, and retainage billing processes in line with construction contract requirements. Collaborate with the project management team to address billing adjustments, change orders, or customer disputes. Reconcile AR subledger to the general ledger and assist in month-end close activities.

Cash Application and Collections:

Ensure timely and accurate cash application of customer payments. Track open accounts and escalate collection issues, offering solutions to improve cash flow. Address and resolve billing discrepancies and disputes with customers.

Administrative Support:

Maintain accurate and organized AR files, including invoices, payment records, and customer communications. Support compliance efforts related to COIs/lien wavers/contract documentation/etc. Prepare reports for senior leadership, including customer account status and cash flow forecasts. Support job cost reporting and ensure alignment with construction project budgets. What We're Looking For To thrive in this role, you'll need: Prior experience with accounts receivable in the construction industry, specifically AIA billing Proficiency with construction accounting software (Sage, Starbuilder, Foundations) and online platforms (Procore, Textura) Detail oriented, organized, proactive collector, and strong problem solver Experience with Microsoft Office (Excel (advanced), Word, and Outlook) Ability to quickly learn new software packages Ability to interpret construction contracts for billing terms, retainage, and lien requirements Ability to work in a team environment with changing demands and timelines Desire to learn and assume increasing responsibilities Effective verbal and written communication skills Ability to manage multiple tasks and deadlines in a fast-paced environment Why Join?

Competitive Compensation & Benefits :

We offer a competitive salary, performance-based bonuses, comprehensive benefits (health, dental, 401k), and paid time off.

Career Growth & Leadership Opportunities :

Take on a pivotal role in a high growth company looking to expand and build out the team.

Legacy of Excellence :

Join a company with an outstanding reputation for quality and craftsmanship spanning five decades.

Cutting-Edge Innovation :

Be part of a team that is embarking on investments in the latest technology, automation, and sustainable building practices.

Collaborative & Supportive Culture :

Work with a passionate, creative team dedicated to excellence and client satisfaction.

Impactful Work :

Contribute to the creation of stunning, high-end commercial spaces that leave a lasting impression.

Compensation :

The expected salary range is $75,000 to $90,000, commensurate with qualifications and work experience.

Job Type:

Full-time Pay:

$75,000.00 - $90,000.00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Paid training Vision insurance

Experience:

construction billing: 2 years (Required)

Work Location:

In person