AR Analyst

Required Skills & Experience? 1-3 years of experience in accounts receivable, client billing, or a similar transactional finance role. ? Working proficiency with QuickBooks or a comparable accounting platform. ? Comfortable working across both fixed-price and time-and-materials billing structures. ? High attention to detail and comfort with repetitive, accuracy-critical work tied to a recurring monthly deadline. ? Comfortable working independently in a small, remote, fast-moving company, on a part-time contract basis. ? Basic understanding of government contracting billing and timekeeping reconciliation practices is a plus, not required.

Job DescriptionAs Accounts Receivable Specialist, you keep client billing accurate and current. You run the monthly invoicing cycle across fixed-price and time-and-materials engagements, track contract spending limits, and reconcile timesheets against client systems before every invoice goes out. You're detail-oriented, comfortable working independently, and take ownership of getting the numbers right the first time. Accounts Receivable & Invoicing ? Set up new clients and projects in QuickBooks once contract terms and billing structure are confirmed by the Controller. ? Prepare and issue client invoices in line with contract terms and billing schedules, for both fixed-price and time-and-materials engagements. ? Generate time-and-materials invoices from AP-processed resource invoice and timesheet data. ? Track payment status and follow up on discrepancies or missing documentation. Contract & Recordkeeping ? Track contract spending/ceiling limits against monthly billing activity, and flag projects approaching their ceiling. ? Reconcile resource timesheets against client timekeeping systems ahead of invoicing. ? Maintain accurate, up-to-date client and project records in QuickBooks and the Monday AR tracker. ? Organize and retain supporting documentation (invoices, backup, approvals) in line with company recordkeeping standards. Support to Finance Leadership ? Partner with the AP Specialist on time-and-materials invoices requiring resource-level data handoff. ? Flag billing discrepancies or compliance risks to the Controller/CFO promptly. ? Provide data and documentation to support CFO/Controller-led reporting, audits, or incurred cost submissions. ? Assist with ad hoc finance tasks as assigned. Professional Expectations ? Estimated 15-20 hrs/week, based on current volume; flexible within core business hours, Monday-Friday. Targeting $25-40 an hour