AP Analyst

We are looking for an AP Analyst to support high-volume accounts payable operations for a retail food store organization in Monmouth County, New Jersey. This Long-term Contract position is ideal for someone who can manage invoice activity with accuracy, coordinate closely with internal teams and vendors, and help maintain timely payment processing in a fast-paced environment. The role will focus on invoice review, credit handling, vendor communication, and financial close support while ensuring compliance with company procedures.

Responsibilities:

• Manage incoming invoices from system-based and manual sources, verify documentation, and route items for proper approval before payment or store billing is completed.
• Apply company financial guidelines to payment processing activities and store billing transactions to maintain accuracy and compliance.
• Partner with merchandising leaders to resolve disputed invoices, pending credits, and rejected items so transactions can move forward efficiently.
• Monitor store-level requests and credit activity each day, maintaining accurate tracking for follow-up and completion.
• Handle a high volume of manual store credit transactions each week and communicate finalized credits to vendors in a timely manner.
• Coordinate with IT support to identify and resolve system-related issues affecting invoice and credit processing.
• Respond promptly to questions from store operators and vendors while maintaining strong working relationships across both groups.
• Request monthly vendor statements, reconcile account activity, and track invoice trends by vendor on a weekly and monthly basis.
• Support vendor account research, assist with audit requests, process scheduled payments, and contribute to month-end close activities including accrual and open invoice support.