Part-Time, 20-25 hours per week (In-Office) Atlantic Group is hiring a Billing & Administrative Coordinator in Newark, NJ for our client, supporting billing, invoicing, order processing, payment reconciliation, and general administrative operations. This role will maintain accurate financial and customer records, process documentation, coordinate routine account and order activity, and provide day-to-day office support. The ideal candidate has previous billing, invoicing, order processing, or administrative experience with QuickBooks proficiency, strong data entry skills, and excellent attention to detail. Responsibilities as the
Billing & Administrative Coordinator:
Billing & Invoicing:
Prepare and issue customer invoices while verifying orders, pricing, inventory information, and supporting documentation for accuracy.
Payment Reconciliation:
Maintain payment records, reconcile transactions, and research and resolve billing discrepancies as needed.
Order Processing:
Maintain accurate records of customer orders, invoices, purchase orders, and shipping confirmations throughout the order lifecycle.
Shipping Documentation:
Prepare and process electronic shipping documentation, including advance shipping notices, while verifying quantities, product information, and shipment details.
Customer Coordination:
Communicate with customers, suppliers, and logistics partners regarding invoices, order status, shipments, and documentation requests.
Administrative Support:
Assist with data entry, correspondence, document preparation, recordkeeping, and audit or compliance documentation. Qualifications for the
Billing & Administrative Coordinator:
Education:
High school diploma or equivalent is required, with additional accounting, business, or administrative education preferred.
Experience:
1+ years of billing, invoicing, order processing, administrative, or related experience is preferred.
Industry Knowledge:
Familiarity with billing, invoicing, payment processing, account reconciliation, and general administrative procedures is preferred.
Technical Skills:
QuickBooks proficiency is required, with Microsoft Excel, data entry, and accounting or invoicing software experience preferred.
Skills & Attributes:
Strong attention to detail, numerical accuracy, organization, communication, multitasking, and ability to manage competing priorities are required.
Application Notice:
Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.
