We are seeking a detail-oriented and dependable Invoice Entry & Billing Clerk to join our team at a growing printing and promotional products company. This position will be responsible for entering invoices, processing billing information, maintaining accurate customer and vendor records, and assisting with general accounting and administrative tasks. The ideal candidate is organized, comfortable working with numbers, and has experience with QuickBooks . Experience in printing, promotional products, manufacturing, distribution, or a similar industry is a plus. This position will begin as part-time , with the opportunity to transition to full-time hours based on performance and business needs. Key Responsibilities Enter customer invoices, vendor bills, purchase orders, and related information accurately into QuickBooks. Review invoices for accuracy, including pricing, quantities, shipping charges, taxes, and customer information. Prepare and send customer invoices and billing statements. Enter and maintain accounts payable and accounts receivable information. Match invoices, purchase orders, packing slips, and other supporting documentation. Follow up on missing or incomplete billing information. Assist with customer account balances and payment records. Maintain organized electronic and physical billing records. Assist with payment posting, account reconciliations, and basic bookkeeping tasks. Communicate with customers, vendors, sales representatives, and internal staff regarding billing or invoice questions. Help track orders and ensure billing is completed accurately and on time. Assist with month-end administrative and accounting tasks. Maintain confidentiality of customer and company financial information. Perform other administrative and accounting duties as needed. Qualifications Previous experience with QuickBooks required or strongly preferred. Previous experience in invoicing, billing, accounts receivable, accounts payable, bookkeeping, or data entry. Strong attention to detail and accuracy. Comfortable working with numbers and financial information. Good organizational and time-management skills. Ability to work independently and prioritize multiple tasks. Strong computer skills and familiarity with Microsoft Office, particularly Excel. Good written and verbal communication skills. Ability to identify discrepancies and ask questions when information is incomplete. Experience with a printing, promotional products, apparel, manufacturing, wholesale, or distribution company is a plus. Ideal Candidate The ideal candidate is someone who enjoys working in a fast-paced small-business environment and takes pride in keeping records accurate and organized. We are looking for someone who is reliable, detail-oriented, self-motivated, and willing to learn . Knowledge of printing terminology, promotional products, purchase orders, job tickets, shipping, or customer order processing is a plus, but we are willing to train the right person. Schedule Part-time to start , with the potential to increase to full-time Flexible scheduling may be available for the right candidate Hours and schedule to be discussed during the interview

Pay:

$18.00 - $25.00 per hour Expected hours: 15.0 - 40.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off

Work Location:

In person