ASM Affiliates (ASM) has an immediate opening for a full-time Billing Specialist responsible for managing our company's billing processes, ensuring accurate invoicing, timely payments, and proper recordkeeping. This role is critical to revenue cycle management and financial operations. This position will be remote or hybrid on-site at our Honolulu or Hilo offices. This role interfaces heavily with Operations, including Project Management, to ensure job costs are processed in accordance with company internal control procedures while providing a full range of financial and strategic analyst support to ensure optimal operational effectiveness. Responsibilities Project Accounting (60%)

Invoice Preparation & Issuance:

Create and issue invoices in line with contractual terms, billing schedules, and company policy

Data Verification:

Check billing data against purchase orders, service reports, or sales records to ensure accuracy before invoicing

Discrepancy Resolution:

Investigate and resolve billing errors, disputes, or discrepancies with customers and internal teams

Customer Communication:

Respond to inquiries about invoices, charges, and discrepancies; provide payment reminders

Recordkeeping & Compliance:

Maintain accurate billing records, documentation, and compliance with company policies and legal regulations Compile project cost estimates and monitor and control all project costs Analyze and process job-related costs in a timely and accurate manner. This includes accounts payable for the assigned projects and overhead projects Process credit memos and debit memos as required Responsible for the entire monthly billing process, including the preparation of invoices to clients according to client schedules (this requires good client relations skills)

Reporting:

Prepare and generate billing and accounts receivable reports for management review Perform account reconciliations to assist with monthly closing Project Auditing (25%) Assist the Project Managers with project forecasts and project analyses Project Administration/Other (15%) Manage the collection of project accounts receivable Monitor and review subcontracts for billing requirements Assist with training of project set-up, billing and monitoring and documenting procedures Responsible for the maintenance of electronic and physical project files and ensuring project documentation is up to date (this includes such documentation as: contracts, change orders, consultant contracts and invoices); Assist, as needed, with yearly audit requirements Assist with other accounting-related projects as they arise Participate in the implementation of management practices that focus on the continuous improvement of financial processes and procedures Prepare and request all required lien waivers Support accounting/financing department as needed Qualifications

• Bachelor's degree in accounting, finance or business-related field
• 2•4 years of experience in accounting or finance (AR, AP, GL and contract documents) • Experience that informs a complete understanding of the US GAAP principles, practices, and systems of successful corporate accounting • A track record of maintaining confidentiality in positions that required such judgement • Excellent written and verbal communication skills • Strong numerical and analytical skills with attention to detail • Proficiency in accounting software, billing systems, and financial databases • Experience with accounts receivable, invoicing, and payment processing • Ability to work under deadlines and manage high-volume billing operations • Customer service orientation and interpersonal skills for resolving billing issues • Familiarity with Deltek Vision Software, and g/l coding •

Availability:

Must be able to work 6 hours within core Hawai'i business hours of Monday through Friday 8:00am to 4:30pm HST to provide immediate response times

• Understanding of the Hawai'i culture and business style
• Local Hawai'i candidates are highly preferred
• Strong preference for candidates currently based within commuting distance of one of our offices for on-site collaboration
• Work experience in Hawai'i is highly preferred
• Remote applicants in California, Oregon, Washington, Nevada (in the Pacific time zone) will be considered Why ASM Affiliates As a 100% employee-owned company, our staff have a unique and significant involvement in the company's success and direction.

ASM Affiliates is an industry leader, focused on exceptional quality of work and a resource-first approach, all while actively engaging our collective needs and interests. This approach provides balance to our work and lives, ensuring that our business decisions prioritize the needs of our employee-owners, stakeholders, the broader environment, and our clients. Fostering a balance between professional service and community responsibility is a key goal at ASM and our staff's involvement is crucial in meeting that goal. As we continue to grow, we invite future employees to join our team, where individual contributions will be not just valued, but essential in shaping our collective success. How to Apply Please submit your resume and a brief cover letter explaining your interest in the role and your current location/availability to jobs@asmaffiliates.

com with Subject line:

Billing Specialist

• Hawai'i Pay: $26.00
• $30.00 per hour Expected hours: 30.0
• 40.

0 per week

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid sick time Paid time off Vision insurance Work from home

Education:

Bachelor's (Required)

Experience:

accounting or finance: 2 years (Required)

Work Location:

Hybrid remote in Honolulu, HI 96814