On the heels of achieving 3X growth, Virginia Transformer is hiring to do it again! We're strategically building our team for the next 3X growth cycle—a phase that is both intense and incredibly rewarding. We're highly selective about who joins us because this journey isn't for everyone. If you have the drive, grit, and expertise to perform at a high level—and you want to grow your career 3X alongside the Company's growth—we'd love to talk. Who We Are Virginia Transformer is the largest U.S.-owned producer of power transformers in North America. For more than 50 years, we've earned our reputation by delivering premium-quality transformers with the industry's shortest lead times. Today, we're more than 6,000 employees strong and continue to invest in engineering, manufacturing, and field service excellence. As a privately held, debt-free company, we thrive on innovation, speed, accountability, and customer focus.

Billing Specialist Department:

Finance/Accounting Reports to:

AR Manager Employment Type:

Full-time Location:

On-Site.

Position S ummary:

We are seeking a detail-oriented Billing Specialist with experience managing purchase orders, contracts, progress and milestone billing, payment applications, and schedules of values. This position is responsible for producing accurate, timely invoices, maintaining supporting documentation, and coordinating with customers and internal teams to resolve billing issues. Key Responsibilities Prepare, review, and issue accurate customer invoices. Manage progress billing and milestone-based billing in accordance with contract terms. Prepare, submit, and track payment applications. Create, review, and maintain schedules of values. Review purchase orders, contracts, change orders, and supporting documentation before invoicing. Confirm that billing amounts, rates, retainage, completed work, and contractual requirements are accurate. Track contract values, previously billed amounts, approved change orders, payments received, and remaining balances. Monitor retainage and ensure it is billed and released according to contract requirements. Obtain required approvals and supporting documentation for each billing cycle. Process account adjustments, credits, refunds, and revised invoices as needed. Maintain complete and accurate billing, contract, and customer records. Monitor outstanding balances and follow up on overdue accounts. Respond promptly and professionally to customer billing inquiries. Research and resolve invoice discrepancies, payment issues, and rejected pay applications. Apply and reconcile customer payments when required. Coordinate with project managers, sales, operations, customers, and accounting teams. Assist with month-end closing, account reconciliations, forecasting, and reporting. Maintain confidentiality of financial, contractual, and customer information. Identify opportunities to improve billing accuracy and efficiency. Perform other accounting and administrative duties as assigned. Qualifications High school diploma or equivalent required; associate degree in accounting, finance, business administration, or a related field preferred. [2-3] years of billing, accounts receivable, contract administration, bookkeeping, or related experience preferred. Experience with purchase orders, contracts, change orders, progress billing, milestone billing, payment applications, retainage, and schedules of values. Familiarity with construction, project-based, or contract billing is strongly preferred. Ability to interpret billing terms and requirements within contracts and purchase orders. Strong attention to detail and numerical accuracy. Proficiency with Microsoft Excel and accounting, billing, or project-management software. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple projects, priorities, and billing deadlines. Ability to work independently and collaboratively. Experience with [QuickBooks, Sage, Procore, NetSuite, SAP, Oracle, or applicable software] is a plus. Familiarity with AIA-style pay applications and lien-waiver documentation is a plus. Key Competencies Accuracy and attention to detail Contract and billing-document review Customer service Confidentiality and integrity Time management Analytical thinking Teamwork and communication Accountability and follow-through #IND2

Pay:

$24.00 - $26.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person