Department:

Student Services:

Counseling and Advisement Services Reports To:

Director of Counseling & Advisement Position Type:

Part-Time (Classified Staff) This is a part-time non-benefited position that is paid at $20/hour. Position Summary The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation requirements and remain completely confidential under the Family Educational Rights and Privacy Act (FERPA).

Key Responsibilities Transcript Entry:

Accurately input course titles, grades, semester credits, and test scores from incoming transfer transcripts or hard-copy archives into the digital database.

Credit Evaluation:

Compare incoming coursework against district and state graduation standards under the guidance and collaboration of school counselors.

Record Maintenance:

Organize, update, and maintain both digital and physical student cumulative folders and records logs.

Discrepancy Reporting:

Flag missing grades, unverified credits, or course conflicts and report them immediately to the registrar or guidance counselors.

Transcript Requests:

Process outgoing transcript requests for graduating seniors and alumni via digital platforms (e.g., Parchment) or mail.

Privacy Compliance:

Maintain strict confidentiality regarding all student records and data in alignment with FERPA guidelines.

Qualifications Education:

High school diploma required; college coursework or an associate's degree is a plus.

Experience:

Minimum 1 to 3 years of general office, data entry, or school secretarial experience, preferably involving student records.

Technical Skills:

Proficiency with computers, office equipment, and student information systems (such as PowerSchool, Infinite Campus, or similar databases).

Core Competencies:

Exceptional typing speed and numeric data-entry accuracy, strong organizational habits, and the ability to work independently while managing frequent interruptions.