Executive Administrative Assistant / Operations Coordinator Rova Capital Group Inc. Beverly Hills, CA 90210 $23 - $26 an hour - Full-time Apply with Indeed Executive & Administrative Support Provide direct administrative and operational support to the COO. Manage calendars, appointments, emails, and daily correspondence. Organize and maintain confidential business and customer records. Prepare documents, reports, spreadsheets, and professional correspondence. Coordinate communication between management, customers, vendors, and business partners. Client Relations & Leasing Operations Respond professionally to customer inquiries by phone, email, and text. Assist customers with credit applications and required documentation. Follow up with prospective clients regarding missing paperwork and application status. Assist with preparing, organizing, and processing commercial vehicle leasing agreements. Track client applications from initial inquiry through approval and vehicle delivery. Maintain accurate customer records and provide timely status updates. Vehicle & Business Operations Coordinate vehicle availability, delivery schedules, and customer appointments. Assist with DMV registration, title documentation, insurance verification, and GPS coordination. Communicate with dealerships, vendors, and financial institutions. Maintain organized vehicle inventory and transaction records. Assist with administrative payment tracking and customer account follow-ups. Support improvements to company procedures and office efficiency. Qualifications Previous administrative assistant, executive assistant, or office coordination experience preferred. Automotive dealership, leasing, finance, or transportation industry experience is a plus. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office, including Excel, Word, and Outlook. Ability to learn new software, CRM platforms, and leasing management systems. Strong attention to detail and ability to follow established procedures. Professional, dependable, punctual, and customer-service-oriented. Ability to handle confidential financial and personal information responsibly. Bilingual English/Spanish is a plus but not required.

Who We're Looking For We want someone who takes initiative, stays organized, follows through on commitments, and understands the importance of excellent customer service. The right candidate will not simply wait for instructions but will proactively help keep our daily operations running smoothly. If you are motivated, detail-oriented, professional, and looking to grow with an expanding company, we encourage you to apply.

Pay:

$23.00 - $26.00 per hour

Work Location:

In person