Find & Apply For Executive Assistant Jobs in Beverly Hills, California

Job Overview We are seeking an exceptional, highly organized, and motivated individual to join our luxury aesthetic practice in Beverly Hills as an Aesthetic Practice Coordinator and Executive Assistant. This dynamic, multifaceted role is ideal for someone who thrives in a fast-paced, intimate environment, has a passion for aesthetics, and enjoys wearing many hats. The successful candidate will play a vital role in supporting daily operations, coordinating patient experiences, and assisting with administrative and executive tasks to ensure the smooth functioning of the practice. Duties Manage daily scheduling and appointment coordination to optimize patient flow and clinic efficiency. Provide exceptional customer service by greeting clients, answering inquiries, and ensuring a welcoming atmosphere. Assist with patient consultations, follow-ups, and communication to enhance client satisfaction. Support the practice's marketing efforts by managing social media accounts and promotional activities. Handle administrative tasks such as billing, invoicing, record keeping, and maintaining accurate patient files. Coordinate with vendors and suppliers to ensure timely delivery of products and services. Assist with inventory management of aesthetic supplies and skincare products. Prepare and organize documents, presentations, and reports for internal use or client consultations. Support the executive team with calendar management, travel arrangements, correspondence, and special projects. Contribute to maintaining a luxurious and professional environment that aligns with the brand's standards. Skills Proven experience in administrative support or executive assistance within a medical or aesthetic setting preferred. Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment. Strong interpersonal and communication skills to interact professionally with clients and team members. Passion for aesthetics and knowledge of cosmetic procedures or skincare is highly desirable. Proficiency in office management software such as MS Office Suite (Word, Excel, PowerPoint) and familiarity with social media platforms. Discretion and confidentiality when handling sensitive client information. Ability to adapt quickly to changing priorities while maintaining attention to detail. Motivated self-starter with a proactive approach to problem-solving. This role offers an exciting opportunity for a dedicated individual eager to contribute to a luxury aesthetic practice while advancing their career in the beauty industry.

Pay:

$54,300.00 - $70,000.00 per year

Work Location:

In person