Job Summary We're Not Looking for "Just an Assistant." We're looking for an exceptionally organized, proactive, and resourceful Executive Assistant who can help a high-performing Plastic Surgeon / COO move faster, stay organized, and focus on what matters most. This is not a "wait for instructions" role. You'll be expected to anticipate needs, solve problems, protect the executive's time, and get things done. If you're someone who sees a problem and immediately starts figuring out the solution, you'll fit in well here. You'll work directly with the executive team and have exposure to business operations, marketing, social media, research, and growth. There is significant room for growth for the right person.

MUST HAVE EXPERIENCE IN MEDICAL FIELD.

Prior experience in aesthetics or plastic surgery is strongly preferred. What You'll Do Your job is simple: make the executive team more effective.

That means:

Manage executive calendars, appointments, priorities, and meetings -- must be on time Coordinate meetings and ensure the right people, information, and materials are ready Prepare reports, memos, letters, presentations, and other business documents Conduct research, gather information, and turn data into useful reports and presentations Handle confidential and sensitive information with complete discretion and integrity Coordinate travel, including flights, accommodations, transportation, and detailed itineraries Assist with company meetings, events, and special projects Run personal and business errands as needed Assist with filming and production of social media content Help execute marketing initiatives and projects Assist with market research and medical billing-related tasks Communicate with employees, clients, vendors, and other stakeholders on behalf of the executive team Follow up on open items and make sure things get completed Identify inefficiencies and help create better systems and processes Coordinate daily lunch schedules and take full ownership of food ordering and logistics Surgery Center Scheduling (keep track of cases in ASC, ordering of supplies etc) Scheduling of ASC staff Assist with accreditation Insurance verification/authorizations Bottom line: We want someone who takes ownership. If something is assigned to you, you don't need to be chased down three times to finish it. You figure it out, communicate clearly, and get it done. What We're Looking For You should have: Proven experience as an Executive Assistant or in a similar administrative role Excellent organizational and time-management skills Strong written and verbal communication skills A positive, professional, can-do attitude Strong attention to detail Ability to multitask and prioritize competing demands Proficiency with Microsoft Office, including Word, Excel, and PowerPoint Ability to handle confidential information professionally Familiarity with office management systems and procedures Basic proofreading skills Strong customer service instincts Experience in customer service, front desk, healthcare, medical offices, marketing, or similar environments is a plus. The Person Who Wins in This Role You're probably a great fit if you: Think ahead instead of waiting for instructions Move quickly without sacrificing accuracy Can take a vague problem and turn it into a solution

Job Type:

Full-time Pay:

$35-$40 per hour

Benefits:

Contribution to health insurance Paid time off Parking included

Education:

Bachelor's (Required)

Experience:

Microsoft Excel:

2 years (Preferred)

Microsoft Powerpoint:

2 years (Preferred) Ability to

Commute:

Beverly Hills, CA 90210 (Required) Ability to

Relocate:

Beverly Hills, CA 90210: Relocate before starting work (Required)

Pay:

$35.00 - $40.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person