Senior/Executive Administrative Assistant The Senior/Executive Administrative Assistant will serve as a key point of contact and help ensure leadership run smoothly, efficiently and professionally, managing all requested activities including, but not limited to: Communicate in a highly professional manner with a broad and diverse set of stakeholders Handle highly sensitive, confidential business information in an exemplary manner Proactive calendar management (scheduling meetings, accepting meetings as a calendar delegate and managing scheduling conflicts and priorities) Manage logistics of all team and staff meetings, as requested (scheduling, A/V needs, food, etc.) Plan team and outside meetings, including off-site, teleconferences and meetings with partners Schedule, organize and maintain travel arrangements and itineraries through corporate travel agency and travel system Prepare and submit expense reports for team members, using Concur, in a timely manner and in compliance with company policies and requirements Manage all team contract/agreement and CDA requests upon request Review and/or prepare routine correspondence and documents Manage appropriate department-level projects Handle confidential and non-routine information for the individual/s supported Act as a liaison and team representative with other groups within the company Manage visitors to the departments Coordinate projects, as assigned Required Knowledge, Skills, and Abilities Minimum of 8 years professional experience in an administrative role in support of one or more senior executives in a fast paced environment, preferably in a biotech or pharmaceuticals company Ability to multi-task and work in a fast-paced environment, often under tight deadlines Ability to prioritize workload and manage multiple projects simultaneously, with strong attention to detail Proven proficiency in Microsoft Word, Excel, and PowerPoint Experience with event planning and travel Effective written and oral communication skills, strong interpersonal skills, and problem-solving, and facilitation skills are a necessity Must be able to build collaborative relationships with management, partners and peers Must be able to work effectively with little or no direction Affinity to work in a highly energetic, flexible, and fast paced environment Demonstrates honesty, truthfulness, trust, leadership, business ethics and compliance with principled actions Ability to develop and sustain cooperative and productive partnerships Maintains good working relationships with all stakeholders both inside and outside the organization Commitment to high quality and performance Takes proactive measures in addressing challenging issues