Executive Assistant to the Dean

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Department:

School of Business Administration Job Summary:

The Executive Assistant to the Dean provides comprehensive administrative and operational support to the Dean of the School of Business Administration (SOBA). This coordinator position serves as the primary point of contact for the Dean's office and plays a central role in ensuring the efficient day-to-day functioning of the school's administrative operations. The successful candidate will demonstrate exceptional organizational skills, sound professional judgment, and the ability to manage competing priorities in a dynamic academic environment.

Job Description:

The Executive Assistant to the Dean provides comprehensive administrative and operational support to the Dean of the School of Business Administration (SOBA). This coordinator position serves as the primary point of contact for the Dean's office and plays a central role in ensuring the efficient day-to-day functioning of the school's administrative operations. The successful candidate will demonstrate exceptional organizational skills, sound professional judgment, and the ability to manage competing priorities in a dynamic academic environment.

Job Responsibilities:

Calendar and Travel Management

• Manage and maintain the Dean's calendar, including scheduling meetings, appointments, and events across internal and external stakeholders
• Coordinate logistics for domestic and international travel, including itineraries, reservations, and expense reporting
• Anticipate scheduling conflicts and proactively resolve them with minimal direction
• Prepare the Dean for daily appointments with relevant background materials and briefings Communications and Correspondence
• Draft, proofread, and distribute correspondence on behalf of the Dean, including emails, letters, announcements, and memos
• Screen and prioritize incoming communications, routing items appropriately and flagging time-sensitive matters
• Serve as the primary point of contact for faculty, staff, students, donors, and external partners contacting the Dean's office
• Maintain a professional, welcoming presence representing the Dean's office in all interactions Project and Administrative Support
• Assist in tracking and coordinating dean-level projects, initiatives, and action items across academic and administrative units
• Prepare agendas, compile supporting materials, and take minutes for leadership meetings
• Maintain organized filing systems for records, contracts, and institutional documents
• Support budget tracking and processing of invoices, purchase orders, and reimbursements in coordination with the business office
• Assist with planning and execution of school events including advisory board meetings, donor engagements, and academic ceremonies Office Operations
• Ensure the smooth daily operation of the Dean's suite, including supply management and coordination with facilities
• Onboard and orient visitors to the Dean's office
• Maintain confidentiality of sensitive personnel, financial, and institutional matters
• Perform other duties as assigned in support of SOBA's administrative mission

Substitution Statement:

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | No Experience Required |

Not Required Compensation:

$24.81 - $37.21

Interview Requirement:

Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home.

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