Executive Assistant VouDuo Huntington Beach, CA Job Details Full-time $25 - $35 an hour 11 hours ago Benefits 401(k) Paid time off 401(k) matching Qualifications Sound judgment Written communication Customer communication Clear verbal communication Computer literacy Process improvement Dependability Attention to detail Adaptability Office experience Interpersonal communication Full Job Description Help keep a growing company moving We're looking for someone who notices what needs attention, keeps track of the details, and follows through. At VouDuo, you'll work directly with a co-founder to organize priorities, manage schedules, and make sure commitments turn into completed work. You'll also help coordinate the everyday needs of our office and team. You should feel comfortable asking for an update, reminding someone about a deadline, and saying, "We need to make a decision on this." You'll have leadership's support to speak up and keep things moving. What you'll own Keep the co-founder's calendar, priorities, and outstanding commitments organized. Help establish a clear daily and weekly plan, adjusting as priorities change. Schedule meetings and protect time needed to complete important work. Capture meeting decisions and action items, including who is responsible and when follow-up is needed. Request updates and follow through on tasks with leadership and team members. Organize incoming requests and bring urgent or unresolved issues to the right person. Draft professional emails and coordinate routine communication with customers, vendors, and partners. Keep documents, records, and business information organized. Coordinate travel, appointments, office supplies, and routine office needs. Improve processes that create unnecessary confusion or repeated work. What makes someone successful here You're dependable, organized, and comfortable working with people whose attention is pulled in several directions. You can be friendly and direct, handle confidential information carefully, and ask questions when something is unclear. You don't need a technical background or years of executive support experience. You do need strong follow-through, clear communication, attention to detail, and the judgment to know when to act independently and when to ask. Experience in administration, office coordination, customer service, project coordination, or executive support is helpful. A college degree is not required. Room to grow You'll start with clear priorities and direct access to leadership. As you learn the business, you'll gain more independence and responsibility for executive support and internal coordination. We're looking for someone who wants to grow with VouDuo. Responsibilities and compensation will be reviewed as your contribution and the role develop. About VouDuo VouDuo helps engineering and manufacturing companies deploy and manage enterprise engineering software. We also build software that simplifies the administration of complex technical environments. We're a small, growing company where your work will have a visible impact on how the business runs.

Pay:

$25.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Paid time off Ability to

Commute:

Huntington Beach, CA 92646 (Required) Willingness to travel: 25% (Preferred)

Work Location:

In person