Executive Assistant Organization:

N.O.A.H's Foundation Inc.

Reports to:

Founder and Chief Executive Officer Work setting: In-office Employment type: Part-time option discussed Position Summary The Executive Assistant provides direct administrative support to the Founder and CEO of N.O.A.H's Foundation Inc. The role helps the CEO manage their schedule, prepare for meetings, keep important documents organized, and follow through on administrative priorities. This position may also assist with grant paperwork, job postings, and client communications when assigned by the CEO. The Executive Assistant does not manage the Foundation's programs, supervise staff, or oversee organizational operations. Key ResponsibilitiesExecutive and Administrative Support Maintain the CEO's calendar, schedule appointments, and help resolve scheduling conflicts. Arrange meetings with staff, funders, community partners, and other contacts at the CEO's direction. Send meeting invitations, reminders, and relevant information to participants. Prepare agendas, briefing documents, presentations, and other materials for meetings. Take notes when requested and share action items with the appropriate people. Track the CEO's follow-up items and provide reminders about upcoming deadlines. Help organize the CEO's email, correspondence, and daily priorities. Draft, proofread, and format letters, emails, memos, and other written materials. Handle sensitive information with discretion and maintain confidentiality. Grant and Document Assistance Help organize grant applications, supporting documents, reports, and related records. Track grant-related deadlines and remind the CEO about upcoming submission dates. Gather information or documents requested by the CEO for grant applications and reports. Proofread and format grant materials before they are submitted. Maintain clear electronic and paper filing systems for assigned documents. Assist with locating records and preparing documents when requested. Client Communication Support Respond to or route client calls, emails, and messages according to the CEO's direction and established procedures. Help schedule client appointments and share approved information about next steps. Prepare or send forms, reminders, and other client communications as assigned. Treat clients with patience, respect, and compassion. Protect confidential client information and share it only with authorized individuals. Refer questions or concerns outside the role's responsibilities to the CEO or appropriate staff member. Recruitment and General Administrative Tasks Post approved job openings on designated platforms. Help schedule interviews and send interview confirmations. Organize resumes and application materials for the CEO's review. Prepare routine administrative documents and forms. Complete other administrative assignments that support the CEO's work. Qualifications Previous experience in an executive assistant, administrative assistant, or similar support role is preferred. Strong organization and time management skills. Clear, professional written and verbal communication. Ability to manage changing priorities and meet deadlines. Good judgment when handling confidential or sensitive information. Comfort using email, calendars, word-processing software, spreadsheets, and video-meeting tools. Ability to work independently, follow instructions, and ask for clarification when needed. Professional, respectful, and compassionate approach when communicating with clients and partners. Interest in the mission and community-focused work of N.O.A.H's Foundation Inc. is valued. Role Boundaries The Executive Assistant reports directly to the Founder and CEO and provides administrative support at the CEO's direction. The role does not include managing programs, supervising employees, making grant or client eligibility decisions, directing staff, or overseeing the Foundation's operations.

Pay:

$52,900.00 - $63,800.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Retirement plan Tuition reimbursement

Work Location:

In person