Find & Apply For Executive Assistant Jobs in Long Beach, California

We are looking for a detail-oriented Executive Assistant to support senior financial leadership within a fast-paced aerospace environment. This long-term contract position is ideal for someone who can manage competing priorities, maintain strong organization, and handle sensitive information with discretion. The role will focus on keeping daily executive operations running efficiently through scheduling, communication coordination, document preparation, and travel support.

Responsibilities:

• Oversee the executive calendar by arranging appointments, aligning meeting schedules, and helping maximize time across internal and external commitments.
• Prepare presentations, reports, and other business documents to support leadership discussions, financial reviews, and stakeholder communication.
• Assist with gathering and organizing financial information so leadership has accurate materials available for planning and decision-making.
• Coordinate business travel logistics, including air travel, lodging, ground transportation, and related itinerary details.
• Serve as a point of contact for executives, employees, and outside partners by managing requests and facilitating timely follow-up.
• Record, prepare, and distribute meeting minutes while tracking action items and supporting follow-through on key discussions.
• Process and organize expense reporting documentation with accuracy and attention to deadlines.
• Support office administration by maintaining files, ordering supplies, and assisting with events, conferences, and special projects as needed.
• Handle confidential records and sensitive communications with professionalism, sound judgment, and a high level of discretion.