Executive Assistant

Executive Assistant Pivet Los Angeles, CA Job Details Temporary | Temp-to-hire | Full-time | Contract $24 - $42 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance Flexible schedule Life insurance Qualifications Computer literacy Executive administrative support Bachelor's degree Data entry Organizational skills Clerical experience Office management Travel scheduling Full Job Description Job Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide range of administrative and office management duties. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ensuring smooth daily operations and fostering a productive work environment. If you thrive in fast-paced settings, excel at multitasking, and are eager to contribute to our organizational success, this position is perfect for you! Responsibilities Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating appointments with precision. Handle incoming calls using multi-line phone systems with professionalism and courtesy, ensuring prompt customer service and efficient message relay. Manage office operations by overseeing front desk activities, greeting visitors, and maintaining a welcoming environment. Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools. Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software to track expenses and manage invoices. Support personal assistant duties such as travel arrangements, event planning, and personal errands as needed. Ensure office supplies are stocked and organized; oversee clerical tasks including photocopying, faxing, and mail distribution. Provide exceptional customer support by addressing inquiries professionally via phone or email while maintaining excellent phone etiquette. Facilitate effective communication across departments through organizational skills and timely follow-up on action items. Qualifications Proven experience as an executive assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills. Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Exceptional verbal and written communication skills; bilingual abilities are a plus for broader communication needs. Experience handling multi-line phone systems and front desk operations with professionalism. Knowledge of bookkeeping software such as QuickBooks is preferred; familiarity with medical or dental receptionist duties is advantageous. Demonstrated ability to manage calendars meticulously while supporting multiple executives or departments. Attention to detail with proofreading skills to ensure accuracy in all documents and correspondence. Strong time management skills combined with the ability to adapt quickly to changing priorities. Join us in this exciting role where your organizational talents will make a meaningful impact! We value energetic individuals who bring enthusiasm and dedication to their work every day—help us create a vibrant workplace where efficiency meets excellence!

Pay:

$24.00 - $42.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Vision insurance

Education:

Bachelor's (Preferred)

Experience:

working for VP or Director level executive: 1 year (Required) Booking travel & submitting reimbursement requests: 1 year (Required) Highly polished communication skills: 1 year (Required)

Location:

Los Angeles, CA 90095 (Preferred) Ability to

Commute:

Los Angeles, CA 90095 (Required)

Work Location:

In person