Executive Assistant to the Co-CEOs

• 3.0 7800 Beverly Boulevard, Los Angeles, CA 90036 $26.50 - $31.25 an hour - Travel healthcare, Full-time Apply with Indeed About Cinespace Studios Cinespace Studios is a premier studio campus platform serving the film and television industry with world-class sound stages, production facilities, and creative spaces. It is our mission to be the production home and trusted partner to the world's leading creatives. As one of the world's largest operators, Cinespace has a global network spanning six strategic locations: Atlanta, Chicago, Los Angeles, Toronto, Wilmington (NC), and Studio Babelsberg in Germany, with over 115 active stages. The Role The Executive Assistant to the Co-CEOs keeps the Co-CEOs' office running smoothly. Reporting to the Chief of Staff, Strategy & Operations, this person manages two fast-moving calendars, coordinates meetings, books and tracks travel and expenses for both Co-CEOs, coordinates the LA office, and represents the office to partners, clients, and internal leadership. The right candidate knows the entertainment business, anticipates needs before they surface, handles sensitive information with discretion, and stays steady through shifting priorities. The role offers a close view of the studio and production business and daily collaboration with senior leadership. Role Expectations Anticipate scheduling, travel, and operational needs before they become urgent. Execute scheduling, expenses, and logistics for both Co-CEOs with accuracy, timeliness, and accountability. Balance the priorities of two executives with sound judgment, raising conflicts to the Chief of Staff when needed. Stay calm, flexible, and solution-oriented in a fast-paced environment with shifting priorities. Consistently demonstrate discretion, service, and a high standard of conduct. Remain steady, dependable, and patient while handling competing demands.

Industry fluency:

you follow the trades, know who the players are, and understand the pace of the business. Key Responsibilities Executive and Administrative Support Manage high-volume, frequently changing calendars for both Co-CEOs with accuracy and foresight, coordinating meetings across internal teams, partners, and clients, across multiple time zones. Book and manage complex domestic and international travel in Concur for both Co-CEOs, including multi-city itineraries across Cinespace markets, adapting quickly to changes. Prepare, submit, and track expense reports in Concur for both Co-CEOs, along with invoices and office budgets, on time and without errors. Prepare agendas and background information ahead of meetings so the Co-CEOs walk in prepared. Handle all sensitive company and personal information with strict confidentiality. Maintain contact lists and relationship records in the company's CRM, flagging relevant industry news and partner updates. Office and Operations Coordination Oversee LA office logistics, including supplies, visitor management, and meeting preparation. Act as the primary point of contact in the LA office for visits, meetings, and guests. Own the client and visitor experience at the LA office, from arrival through follow-up. Partner with administrative teams across other Cinespace locations to align leadership calendars and site visits. Communication and Follow-Through Maintain clear, timely, and proactive communication with both Co-CEOs, the Chief of Staff, and stakeholders. Track meeting action items and follow up with owners to ensure deliverables and deadlines are met. Represent the Co-CEOs' office with professionalism in all written, verbal, and in-person interactions. Special Projects Conduct research and compile information for special projects as assigned by the Co-CEOs or Chief of Staff. Recommend and implement improvements to office processes, tools, and systems. Location & Schedule Onsite at our Los Angeles office (7800 Beverly Blvd.). Full-time, non-exempt (eligible for overtime). Occasional early mornings, evenings, and weekends as business needs require. Compensation The pay range for this role is $26.50-$31.25 per hour (approximately $55,000-$65,000 annually), plus overtime. Final pay will depend on qualifications and experience. Benefits Benefits begin the first of the month following your hire date.

Our current benefits include:

Medical, dental, and vision coverage through UnitedHealthcare, with $0 employee-only premium options Company contribution to a Health Savings Account (HSA) with eligible medical plans 401(k) with a company match of 100% of the first 4% of pay, fully vested, after 3 months of service 15 days of paid time off per year to start, accrued each pay period 11 paid holidays per year, including 2 floating holidays Paid parental leave Company-paid basic life/AD&D insurance, short-term disability, and Employee Assistance Program Healthcare, dependent care, and commuter flexible spending accounts Voluntary supplemental life, long-term disability, accident, and hospital indemnity insurance Benefit plans are reviewed annually and may change.

Our Values Collaboration:

We work as one team to achieve exceptional outcomes by engaging with empathy and curiosity.

Authenticity:

We build trust through integrity, transparency, and respect for one another.

Adaptability:

We embrace change with purpose and openness, seeking continuous improvement for our clients and partners.

Excellence:

We deliver best-in-class service, holding ourselves to the highest standards in everything we do. Cinespace Studios is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by federal, state, or local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance and the California Fair Chance Act. If you need a reasonable accommodation during the application process, please contact people@cinespace.com. Qualifications 2+ years of executive assistant or desk experience, ideally supporting one or more senior executives.

Strong entertainment industry knowledge:

familiarity with the key players across studios, streamers, networks, and production companies, and an understanding of how the business operates. Hands-on experience with Concur for expense reporting and travel booking. Tech savvy, with strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and a CRM system, and quick to adopt new tools, including AI-enabled productivity tools. Proven ability to manage multiple executive calendars and travel with a high degree of accuracy. Excellent written and verbal communication skills, with a polished professional presence. Demonstrated discretion with confidential business and personal information. Availability for occasional early mornings, evenings, and weekends as business needs require. Bachelor's degree preferred. Support both of our Co-CEOs from the heart of Cinespace's Los Angeles office: managing calendars, travel, and the executive office experience at one of the world's leading studio platforms.