Build your career. Grow your community. Grow together. Join Southern California's largest and most successful insurance brokerage—where success isn't just measured by what we achieve, but by how we achieve it together. We're a team that believes in investing in each other, supporting the communities we serve, and creating opportunities for everyone to grow. If you're ready to bring your ambition, build meaningful relationships, and be part of something bigger, your next chapter starts here. Adriana's seeking a highly organized, detail-oriented, and discreet Executive Assistant to the Operations Director to support leadership and daily operations at our insurance brokerage. The ideal candidate will have prior executive-level administrative experience and a paralegal background , with the ability to manage sensitive information, prepare and review documents, and handle competing priorities with professionalism and sound judgment. This role requires exceptional organizational skills, strong written communication, and fluency in both English and Spanish. Key Responsibilities Provide direct administrative and executive support to the Operations Director. Manage calendars, schedule meetings, coordinate appointments, and track deadlines. Prepare, review, organize, and maintain business, legal, and confidential documents. Apply paralegal skills to document preparation, records management, legal correspondence, and research as needed. Handle confidential company, employee, client, and business information with the highest level of discretion. Coordinate communications among leadership, internal teams, clients, legal professionals, and external business partners. Track projects, follow-ups, and action items to ensure timely completion. Assist with operational projects, process improvements, and administrative procedures. Maintain accurate records and support document organization and compliance-related tasks. Communicate professionally in English and Spanish, including bilingual correspondence and conversations. Required Qualifications Paralegal experience or relevant experience supporting legal, contract administration, or corporate legal functions. Strong organizational and time-management skills. Excellent written and verbal communication skills. Experience reviewing contracts, agreements, and other formal business documents. Strong research, analytical, and problem-solving abilities. Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint. Ability to manage multiple assignments and meet deadlines in a fast-paced environment. Strong attention to detail and the ability to identify inconsistencies or missing information. Ability to handle confidential information with discretion. Ability to communicate professionally with executives, attorneys, landlords, vendors, and employees. Ability to work independently, prioritize tasks, and follow through on assignments. Fluency in both English and Spanish , with strong written and verbal communication skills in both languages.

Pay:

From $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Experience:

Paralegal:

2 years (Preferred) Executive administrative support: 2 years (Preferred)

Language:

Spanish (Preferred) English (Preferred) Ability to

Commute:

Rancho Cucamonga, CA 91730 (Preferred)

Work Location:

In person