Overview We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role is vital in supporting executive leadership by managing complex schedules, coordinating communications, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional office management skills, technical proficiency, and a positive attitude that drives productivity and efficiency. If you thrive in fast-paced environments and excel at multitasking, this opportunity is perfect for you to make a meaningful impact while advancing your professional growth. Duties Manage and coordinate busy calendars, appointments, and meetings for executive staff with precision and attention to detail Handle multi-line phone systems, screening calls and directing inquiries efficiently while maintaining excellent phone etiquette Prepare, edit, and organize documents using Microsoft Office Suite, including Word processing and spreadsheets to support various administrative needs Conduct data entry tasks accurately within systems like QuickBooks or other financial software to assist with invoicing and expense tracking Maintain organized filing systems—both digital and physical—to ensure quick retrieval of important documents Provide exceptional customer service by assisting clients, visitors, and internal teams with professionalism and courtesy at the front desk or via phone communication Support office management activities such as ordering supplies, coordinating maintenance, and managing office logistics to ensure a productive work environment Assist with calendar management, travel arrangements, and personal assistant duties as needed to optimize executive schedules Experience Proven experience as an Executive Assistant or in a similar administrative role with a strong background in office management Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook) along with familiarity with productivity software and spreadsheets Experience using QuickBooks or similar accounting software for data entry and financial record keeping is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting Strong written and verbal communication skills; bilingual abilities are a plus for diverse client interactions Previous experience handling multi-line phone systems, front desk responsibilities, and customer support roles Adept at managing time efficiently while maintaining high levels of accuracy in clerical tasks such as filing, typing, and data entry Technical proficiency with computer literacy across various platforms; familiarity with office equipment including scanners, copiers, and phones is essential Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who bring enthusiasm, precision, and professionalism to every task. This paid position offers an exciting opportunity to develop your skills while supporting our leadership team in achieving organizational success.

Pay:

$72,000.00 - $85,000.00 per year

Benefits:

Health insurance

Work Location:

In person