Executive Assistant

Description Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage.

Responsibilities:

• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.
• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.
• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.
• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.
• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.
• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.
• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.
• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces. Requirements
• Bachelor Degree highly preferred
• At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting.
• Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach.
• Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence.
• Strong organizational skills with the ability to follow through consistently and handle changing needs effectively.
• Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills.
• Willingness to work primarily on site in San Francisco, California, with four in-office days each week.
• Flexibility to begin earlier or stay later on occasion to support business meetings or special events.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .