An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Magnit Direct Sourcing on behalf of Toyota is currently hiring a Bilingual Executive Assistant for a temporary assignment in Santa Cruz, San Carlos, or Marina, CA. This is a 12-month contract. The pay range for this role is between $40.00 - $48.00/Hr.
Benefits:
Medical, Dental, Vision, 401
K Who We Are:
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to Dream. Do. Grow. with us.
Who We're Looking For:
We are looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional leadership team members. The primary responsibility of this role is to provide dependable, proactive, and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities, meetings, communications, travel, and business activities. Reporting to the Group Vice President , the person in this role will support the department's objective to advance Toyota's Flying Mobility business priorities through strong coordination, communication, organizational effectiveness, and administrative excellence. This position supports operations in San Carlos, Santa Cruz and Marina CA. The selected candidate will be expected to reside within commutable distance of Santa Cruz or one of the other two locations. Relocation assistance isn't available for this position.
What You'll Be Doing:
Providing dependable and proactive administrative support, including but not limited to actively staying informed of the department's needs, projects, issues, meetings, people, correspondence, etc. Primary executive administrative support to the Group Vice President. Shared administrative support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance. Scheduling meetings and conferences, including: Coordination of schedules and logistics Travel arrangements Venue selection and negotiation Material preparation Communications Expense reports. Coping with Japanese and American business protocols. Qualifications /
Must-Have Skills:
Written and verbal fluency in both English and Japanese. Executive assistant/administrative assistant experience (experience supporting executives highly preferred). Knowledge and understanding of characteristics and protocols in Japanese and American business culture. Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook, Slack and Zoom). Excellent communication skills. Strong organization skills and detail oriented.
Added Bonus:
Japanese expatriate support experience. Pre-1st class or above in Japanese Secretarial Proficiency Test. Certified Bilingual Secretary (CBS). Pre-1st class or above in English Proficiency Test (for Japanese Native). Pre-1st class or above in Japanese Proficiency Test (for English Native) Magnit Direct Source does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Magnit Direct Source support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM
OPT, F-1
CPT, 'job flexibility benefits' [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Magnit Direct Source to assist with immigration support or sponsorship now or in the future. Register Now to join our talent network and be the first in line when a new contingent job opportunity opens at Toyota through Magnit Direct Sourcing. Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.
QUALIFICATION/LICENSURE
Work Authorization :
Green Card, US Citizen Preferred years of experience : 2 years Travel required : No travel required Shift timings :
