An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$31.00 per hour (W2 Only) This role is 100% onsite•Candidate will be expected to reside within commutable distance of Santa Cruz or one of the other two locations (San Carlos and Marina). Relocation assistance isn t available for this position. Seeking to hire a Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional Flying Mobility leadership team members. They will be responsible to provide dependable, proactive, and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities, meetings, communications, travel, and business activities. They will report to the Group Vice President, Flying Mobility, the person in this role will support the department s objective to advance Flying Mobility business priorities through strong coordination, communication, organizational effectiveness, and administrative excellence. Executive Assistant provides support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance. Providing dependable and proactive administrative support, including but not limited to actively staying informed of the department s needs, projects, issues, meetings, people, correspondence, etc. Primary executive administrative support to the Group Vice President. Shared administrative support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance. Scheduling meetings and conferences, including: Coordination of schedules and logistics Travel arrangements Venue selection and negotiation Material preparation Communications Expense reports. Coping with Japanese and American business protocols.
REQUIRED SKILLS/EXPERIENCE
MUST have written and verbal fluency in both English and Japanese. Executive assistant/administrative assistant experience (experience supporting executives highly preferred). Knowledge and understanding of characteristics and protocols in Japanese and American business culture. Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook, Slack and Zoom). Excellent communication skills. Strong organization skills and detail oriented.
DESIRED SKILLS
Japanese expatriate support experience. Pre-1st class or above in Japanese Secretarial Proficiency Test. Certified Bilingual Secretary (CBS). Pre-1st class or above in English Proficiency Test (for Japanese Native). Pre-1st class or above in Japanese Proficiency Test (for English Native). ========================================== ==========================================
Calance Consultant Benefits Offerings:
EPO/PPO Medical Plans HMO/PPO Dental programs•Vision•VSP (Vision Plan Summary) 401K Retirement vesting program (VOYA) Paid Bi-Weekly/Direct Deposit Flex Spending Plan Voluntary Life, AD&D, STD or LTD plans
