Executive Assistant to the CEO/Landscape Architect

Executive Assistant to the CEO/Landscape Architect PCI Ecological Sebastopol, CA Job Details Full-time $85,000 - $115,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Expense management Content editing Filing Project coordination Executive administrative support Research Mid-level Project management Proposal writing Attention to detail Graphic design software Brand messaging Landscape Architecture Organizational skills Budgeting Productivity software Office management Managing executive calendars Expenditure monitoring Document management Travel scheduling Communication skills

Full Job Description Compensation:

Compensation is commesurate with experience. Salary Range $85k- $115k/yr. This position is full time with benefits including health insurance, 401K, and paid leave. This is a unique opportunity to work closely with a CEO in a creative, design-driven environment. The right candidate will play an integral role in shaping projects, strengthening communications, and ensuring seamless daily operations. Prunuske Chatham, Inc. (PCI Ecological) is seeking an Executive Assistant to the CEO to join our team in Sebastopol, CA. PCI is a small, multi-disciplinary firm that specializes in ecological restoration throughout Northern California. Our team of scientists, planners, landscape architects, engineers, and construction staff work collaboratively to produce high quality outcomes for our clients. Our work focuses on environmental restoration, habitat enhancement, and landscape design, with an emphasis on rivers and floodplains to recover salmonid populations in California. PCI is committed to maintaining a workplace that fosters creativity and produces tangible benefits for our clients and the environment. We are seeking a highly organized, proactive, and versatile Executive Assistant to support the CEO in both personal and professional capacities. The ideal candidate has a background in landscape architecture and brings strong design literacy, project coordination skills, and exceptional written communication abilities. This role requires someone who is comfortable shifting seamlessly between high-level strategic support and day-to-day operational tasks. This is a dynamic position for a resourceful, detail oriented professional who thrives in a fast-paced environment and takes pride in anticipating needs before they arise.

Key Responsibilities:

Executive Support Manage calendars, scheduling, and meeting coordination Coordinate travel arrangements Draft, edit, and proofread correspondence, presentations, and reports Serve as a liaison between the CEO and internal/external stakeholders Prepare meeting materials and follow-up documentation Project & Design Support Assist in managing design and development projects from concept through completion Coordinate timelines, vendors, consultants, and deliverables Review and edit proposals, presentations, and client-facing materials Support research, site documentation, and project organization Maintain project files and documentation systems Operations & Administrative Tasks Run errands and manage day-to-day logistical needs (including meals, deliveries, and appointments) Support office organization and systems development Track expenses and assist with budgeting and reporting Writing & Editing Edit and refine design proposals, marketing materials, and written communications Ensure consistency in tone, branding, and messaging Draft internal memos and external communications on behalf of the

CEO Qualifications:

Background in Landscape Architecture or related design field preferred Strong project management and organizational skills Exceptional writing, editing, and proofreading abilities High level of discretion and professionalism Ability to anticipate needs and solve problems independently Comfortable managing both strategic tasks and hands-on errands Proficiency in

Adobe Creative Suite, Bluebeam, Microsoft Office Key Traits:

Detail-oriented and systems-minded Flexible and adaptable Strong aesthetic sensibility Clear communicator Self-starter with excellent judgment Calm under pressure

Why This Role:

This is a unique opportunity to work closely with a CEO in a creative, design-driven environment. The right candidate will play an integral role in shaping projects, strengthening communications, and ensuring seamless daily operations.

Compensation:

Compensation is commesurate with experience. Salary Range $85k-$115k/yr. This position is full time with benefits including health insurance, 401K, and paid leave.

To Apply:

Please submit a résumé and cover letter that describes your interest in the position and PCI to: . Please put "Executive Assistant to the CEO" in the subject line. We look forward to hearing from you. The review and interview process will continue until the position is filled.

Pay:

$85,000.00 - $115,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person