Executive Assistant / Personal Assistant (Full-Time, In Person) Business at Ease LLC Westlake Village, CA 91361 From $33 an hour - Full-time Apply with Indeed About the Role Business at Ease is looking for a sharp, organized Executive Assistant / Personal Assistant to be the right hand to its founder, a physician and entrepreneur who runs an accounting and tax advisory firm, a radiology practice, and a busy family household from Westlake Village. You will own the details that keep all of it moving: about 60% business management, 25% household management, and 15% personal and family logistics. No two days look alike. You work directly with the owner, you get real responsibility from week one, and your pay grows with you: a defined path from $33 to $35 per hour in the first year and $40 or more in the second. What You Will Do Business management (about 60%) Run the founder's calendars and inboxes across the businesses and own the follow-through Be the first point of contact for clients: inquiries, intro calls, onboarding, and proposal follow-ups Keep records, documents, licensing, credentialing, insurance, and renewals organized and current Light bookkeeping support and coordination with our tax professional, vendors, and contractors Help build and run AI-assisted workflows in an AI-first firm Household management (about 25%) Run the household calendar, vendors, service appointments, and supplies

Errands:

shopping, returns, deliveries, pickups and drop-offs Personal administration: bills, subscriptions, insurance, and records Personal and family logistics (about 15%) Scheduling and administrative support for the founder's spouse, also a physician Travel, reservations, events, and the occasional hand with family logistics Schedule Monday through Friday, 7:45 AM to 5:00 PM with a 30-minute unpaid lunch and two paid 10-minute rest breaks (9 paid hours per day, 45 hours per week) About one weekend day per month, with advance notice In person at a private residence in Westlake Village, CA; regular local driving Pay and Benefits Starting pay $33.00 per hour; hourly, non-exempt, W-2 Overtime paid in accordance with California law (over 8 hours per day / 40 hours per week; weekend days paid at the applicable rate). At the expected schedule, first-year earnings are approximately $81,500 including overtime Defined pay growth: performance reviews at 90 days and 12 months, with increases to $35.00 per hour within the first year and to $40.00 per hour or more in the second year for a strong performer Paid time off: 3 weeks accrued over the year, with a 4-week accrual cap Paid sick leave: 5 paid sick days per year, provided at the start of each year, separate from PTO Paid holidays: Memorial Day, Labor Day, Thanksgiving Day, Christmas Day, and New Year's Day Mileage reimbursement for work-related driving in your own vehicle 401(k) eligibility after one year of service Start date: immediately Requirements 3+ years as an executive assistant or personal assistant supporting a founder, executive, or physician Organized, proactive, and comfortable switching between business and household work in the same day Strong with Google Workspace, Word, Excel, and PDFs; quick to learn new software and AI tools Discretion with financial, medical, and personal information; confidentiality agreement required Valid California driver's license, clean driving record, and a reliable, insured vehicle; able to lift 25 lbs Authorized to work in the U.S.; background check conducted in accordance with applicable law, including the California Fair Chance Act Preferred Household manager or family assistant experience Front-office, client success, or sales experience in a professional services or medical setting Familiarity with QuickBooks Online, Gusto, Calendly, or a CRM Who We Are Business at Ease is an accounting and tax advisory firm in Thousand Oaks serving physicians, consultants, and other high-income 1099 professionals. The founder is a practicing radiologist and entrepreneur with interests in tax, real estate, and technology. This is a seat for someone who wants variety, trust, and a clear path to grow their pay and their role alongside the business. Business at Ease LLC is an equal opportunity employer.

Pay:

From $33.00 per hour Expected hours: 45.0 per week

Benefits:

401(k) Paid time off Application Question(s): This role is in person in Westlake Village, CA, Monday through Friday for approximately 9 hours per day (about 45 hours per week), plus about one weekend day per month with advance notice. Can you commit to this schedule? Please answer Yes or No and note any limitations. Describe any experience managing a household or supporting a busy family (vendors, scheduling, errands, family logistics). Write "None" if not applicable.

Experience:

executive assistant or personal assistant: 3 years (Preferred)

License/Certification:

Driver's License (Required)

Work Location:

In person