Find & Apply For Executive Assistant Jobs in Westlake Village, California

Executive Assistant to the Principal Attorney About Us Terri E. Hilliard, PC is a boutique estate planning and trust administration law practice serving individuals and families in Westlake Village, CA. We are a small, client-focused office where every team member plays a meaningful role. About the Role You will be Terri's right hand, keeping clients informed, documents ready, and the business side of the firm running smoothly. You will own THPC's day-to-day operations from signed Engagement Agreement through final payment. If you like knowing where everything stands and staying a step ahead, this role is for you.

What You'll Do Clients:

Serve as a main point of contact by phone, email, and in person; schedule meetings and manage Terri's calendar; send reminders, document requests, and status updates.

Matter management:

Open new matters in MyCase, prepare Engagement Agreements for attorney review, track deadlines and tasks, and close files when complete.

Documents:

Assemble client binders, scan and file documents, proofread correspondence, coordinate signings, and deliver or pick up documents as needed.

Billing:

Prepare and send invoices in MyCase, follow up on payments due, track retainers, and work with our bookkeeper on billing and reconciliation.

Operations:

Handle mail and calls, order supplies, keep files organized, bank deposits, and help build checklists and procedures that make the office run better. What You Bring 2+ years as a legal assistant, executive assistant, or office coordinator (law firm experience preferred) MyCase or similar practice management experience, or the ability to learn quickly Strong Microsoft Office (Word, Outlook, Excel) and PDF skills Comfort with invoicing and courteous payment follow-up Warm, professional communication, including with older adults and families in sensitive situations Sharp attention to detail, discretion, and strong follow-through Ability to juggle priorities and work independently Valid CA driver's license, reliable vehicle, and auto insurance Notary Public commission a plus, not required Schedule and Compensation Monday through Friday, in person (flexible for the right situation) $25.00 per hour Paid sick leave per CA state law Mileage reimbursement for work-related driving Paid holidays / PTO To Apply Please submit your resume and a short cover letter describing your experience supporting an attorney or executive, and why you would thrive in a small, client-focused law practice. Terri E. Hilliard, PC is an equal opportunity employer.

Job Types:

Part-time, Full-time Pay:

From $25.00 per hour

Benefits:

401(k) Flexible schedule Paid time off

Experience:

Microsoft Office:

4 years (Preferred) Administrative experience: 4 years (Preferred)

Work Location:

In person