Bilingual Executive Assistant

Bilingual Executive Assistant (Spanish/English)We are seeking a highly experienced and polished Bilingual Executive Assistant to provide full-time administrative and calendar management support to a senior-level leader. This position requires exceptional judgment, professionalism, and the ability to operate independently in a fast-paced environment.

Key Responsibilities Calendar & Schedule Management (Core function of the role)Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements.

Coordinate scheduling with high-level internal and external stakeholders.

Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants.

Send timely reminders throughout the day to keep the leader on schedule.

Daily Meeting PreparationPrepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics.

Administrative SupportProvide occasional phone coverage; gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts.

Assist with light travel coordination.

Handle occasional accounts payable tasks as assigned.

Draft memos, review formal documents, and make basic edits for clarity and accuracy.

Additional ExpectationsComfortable working in an environment where many processes are paper-based, including paper calendars and printed reference materials.

Use sound judgment in determining when to seek guidance versus when to proceed independently.

Maintain a high level of confidentiality, composure, and professionalism at all times.