Bilingual Executive Assistant

Description Bilingual Executive Assistant (Spanish/English) We are seeking a highly experienced and polished Bilingual Executive Assistant to provide full-time administrative and calendar management support to a senior-level leader. This position requires exceptional judgment, professionalism, and the ability to operate independently in a fast-paced environment. Key Responsibilities Calendar & Schedule Management (Core function of the role) + Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements. + Coordinate scheduling with high-level internal and external stakeholders. + Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants. + Send timely reminders throughout the day to keep the leader on schedule. Daily Meeting Preparation + Prepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics. Administrative Support + Provide occasional phone coverage; gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts. + Assist with light travel coordination. + Handle occasional accounts payable tasks as assigned. + Draft memos, review formal documents, and make basic edits for clarity and accuracy. Additional Expectations + Comfortable working in an environment where many processes are paper-based, including paper calendars and printed reference materials. + Use sound judgment in determining when to seek guidance versus when to proceed independently. + Maintain a high level of confidentiality, composure, and professionalism at all times. Requirements Required Qualifications + Fluency in Spanish and English (spoken and written). + 15+ years of combined administrative and executive assistant experience, with at least 5 recent years supporting C‑suite or senior-level leadership. + Strong writing and editing skills, including the ability to review formal documents. + Solid understanding of traditional administrative functions such as printing, labeling, and document preparation. + Exceptional organizational skills. + Demonstrated ability to handle sensitive situations with tact, professionalism, and discretion. Preferred Qualifications + Experience supporting leaders in complex, highly visible, or community-facing environments. + Familiarity with settings requiring diplomacy, confidentiality, and accurate communication across diverse groups. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .