Executive Assistant

We are looking for an experienced Executive Assistant to join our team on a contract basis in Greeley, Colorado. This role requires a highly organized and detail-oriented individual to provide comprehensive support to C-suite executives and assist with managing daily operations. The position is part-time, with on-site hours scheduled from Monday to Friday, 9 AM to 1 PM, for a duration of four weeks.

Responsibilities:

• Coordinate and manage the calendar for C-suite executives, ensuring all appointments and meetings are scheduled efficiently.
• Prepare and process expense reports, including tracking and reconciling expenditures.
• Organize and order meals for meetings and events, ensuring all arrangements are handled seamlessly.
• Draft and send thank-you letters and manage donation inputs with accuracy and attention to detail.
• Serve as a point of contact for board communications, relaying messages and scheduling meetings as needed.
• Maintain a detail-oriented and welcoming demeanor while handling inbound calls and office correspondence.
• Support executive meetings by preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Demonstrate flexibility by adapting to shifting priorities and assisting with various tasks as directed.
• Ensure the office environment remains organized and conducive to productivity.