Executive Assistant

Executive Assistant Swisslog Healthcare Westminster, CO Job Details Permanent $75,000 - $85,000 a year 1 day ago Benefits Health insurance Dental insurance Tuition reimbursement Vision insurance 401(k) matching Qualifications Meeting minutes Website management Microsoft Excel Volunteer management Executive administrative support Mid-level Event vendor coordination Databases Database management Project management Bachelor's degree Task prioritization Organizational skills Events management Productivity software Office management Managing executive calendars Cross-functional collaboration Travel scheduling Communication skills Cross-functional communication Volunteer engagement program management Time management Full Job Description February 16, 2026 Make an Impact with Healthcare Technology Jobs That Matter The Executive Assistant is the CEO's strategic right hand—driving operating cadence, enabling enterprise‑wide execution, and ensuring the CEO's time, attention, and communications are focused on the highest‑value outcomes. This role blends strategic program management, executive communications, global calendar and travel orchestration, and cross‑functional leadership. It requires impeccable judgment, confidentiality, and the ability to move fluidly between strategy and hands‑on execution across regions and time zones. The Executive Assistant provides business support and program management to the CEO and senior management staff. Short Facts Westminster, CO, United States Administration Permanent Position Responsibilities Make an impact Maintain Calendars; send calendar invites for weekly 1:1 meetings, monthly meetings, Town Halls, annual meetings and as they arise. Gather information and create global calendar for the executive team, maintain throughout the year. Collaborate and execute global and local recognition programs throughout the year with other departments. Global annual recognition awards for all employees, set up and collect all nominations, work with executive teams in each region to determine winners, announce winners on PurpleHub, and purchase crystal awards based on region. Bring three new volunteer organizations in each year and set up Volunteering programs for NA employees. Pass out shirts, collect pictures for internal use. Plan and organize the two-yearly local kick-off meetings for the two divisions with the internal communications marketing manager. Work with P&O for NA reports: years of service employees, Town halls, lunches for remote and local employees, holiday cards for employees. Town Halls/Coffee with CEO, gather information for recognition PowerPoint Slides, create master slide deck while working with the global CEO and other executives. Monthly meetings, prepare agendas, action items, minutes and collect PowerPoints and distributes as needed. Create and maintain two OGSMs on website each year with executive team. Partner with Marketing and P&O on summer and winter events for NA. Gather, assess, analyze, synthesize and execute mission critical essential business systems for key business units. Follow and train on new corporate or divisional processes. Provide administrative and logistical support to the CEO, general management staff, and business units globally. Provide planning, organizing, and logistical support for team and leadership meetings, events, training, & dinners.

Work with local vendors:

Hotels, AV Equipment, & tickets for events Organize travel schedule for CEO and Leadership team. High discretion and judgment; proven track record handling confidential, time sensitive matters across regions and cultures. Performs other duties, as assigned. Application Requirements What you need to succeed Bachelor's Degree 7 -10 years office management and administrative support related experience at corporate executive level Advanced Microsoft Office software skills with a strong emphasis on Excel and PowerPoint Project Management experience Database management skills/experience Excellent written and verbal communication skills Ability to utilize Internet search and reporting functions in a multi-disciplined organization Small-event management experience Inter-company, all levels, contact skills and management of outside and sometimes difficult customers Excellent time management and general organizational skills Ability to work in an unsupervised environment Ability to translate requirements to meet business objectives Highly motivated self-starter Ability to change focus and re-prioritizing under pressure covering a broad range of tasks requiring strong Comfortable in both a tactical as well as strategic atmosphere Present self professionally as highly visible role internally and externally Maintain high degree of accuracy as margin for error is small due to critical audience Desirable but not

Essential:

Microsoft Office Certification or comparable expert skills SAP Training/Experience UKG Experience Supervisory experience or compatible training Salary range for this position is $75,000 - $85,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%). Globally Networked Environment Great Team Spirit Grow with Us! Equal Opportunity Employer Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law. Swisslog's FMLA policy can be found at: http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at

Our Vision:

Lead Change for Better Care Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we're committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare. Ready to start your Purple Journey? We are looking forward to hearing from you: